Hybrid Project Coordinator - Architecture & Engineering

Jacobs; Honolulu (HI); Hybrid; USD 69,000 - 104,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Basic life insurance

401(k) plan

Employee stock purchase

Deferred compensation

Executive Deferral Plan

PPTO

Paid holidays

Caregiver leave

Merit increases

Performance bonus

Stock

Job summary

Jacobs is seeking a Project Coordinator to join our Federal Government Client group. The role partners with Project Managers to drive day-to-day project execution from initiation through closeout, combining administrative support with proactive coordination to keep projects organized and on schedule.

Working with project teams, clients and stakeholders, you will manage documentation, meetings, calendars, travel, and admin workflows while supporting project setup and closeout.

Qualifications

• U.S. citizenship is required.
• At least two years of college-level coursework or equivalent.
• At least 3 years of project coordination experience in the architecture and engineering industry, preferred.
• Experience utilizing SpecsIntact and MasterSpec software preferred.

Responsibilities

• Partner proactively with Project Managers and technical teams to coordinate project activities and support fast-paced, successful project delivery.
• Manage electronic and physical project documentation, including filing, document control, scanning, tracking, distribution, and record management.
• Coordinate project meetings by scheduling, preparing agendas, capturing action items, and following up on outstanding tasks.
• Manage Outlook calendars, coordinate travel, and organize meetings with internal teams, clients, and project stakeholders.
• Review, coordinate, and assist with processing project documentation, including submittals, invoices, and other project related administrative workflows.
• Coordinate subcontractor documentation and assist with project setup, closeout, and ongoing project administration.
• Monitor project schedules, milestones, action items, and deliverables to help ensure projects remain organized and on track.
• Communicate professionally with clients, consultants, subcontractors, and integral project teams while serving as a trusted point of coordination/contact.
• Manage office supplies, equipment, shipping, printing, and other operational support activities as needed.
• Coordinate domestic and international travel arrangements, including itineraries, and logistical planning
• Research local conditions and provide logistical support for domestic and international project activities.

Skills

Project coordination

Communication

Organization

Education

Two years college coursework

Tools

SpecsIntact

MasterSpec

Job description

Jacobs is seeking a Project Coordinator to join our Federal Government Client group. The role partners with Project Managers to drive day-to-day project execution from initiation through closeout, combining administrative support with proactive coordination to keep projects organized and on schedule.

Working with project teams, clients and stakeholders, you will manage documentation, meetings, calendars, travel, and admin workflows while supporting project setup and closeout.