Project Coordinator - Federal

Jacobs; Honolulu (HI); Hybrid; USD 69,000 - 104,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Basic life insurance

401(k) plan

Employee stock purchase

Deferred compensation

Executive Deferral Plan

PPTO

Paid holidays

Caregiver leave

Merit increases

Performance bonus

Stock

Job summary

Jacobs is seeking a Project Coordinator to join our Federal Government Client group. The role partners with Project Managers to drive day-to-day project execution from initiation through closeout, combining administrative support with proactive coordination to keep projects organized and on schedule.

Working with project teams, clients and stakeholders, you will manage documentation, meetings, calendars, travel, and admin workflows while supporting project setup and closeout.

Qualifications

• U.S. citizenship is required.
• At least two years of college-level coursework or equivalent.
• At least 3 years of project coordination experience in the architecture and engineering industry, preferred.
• Experience utilizing SpecsIntact and MasterSpec software preferred.

Responsibilities

• Partner proactively with Project Managers and technical teams to coordinate project activities and support fast-paced, successful project delivery.
• Manage electronic and physical project documentation, including filing, document control, scanning, tracking, distribution, and record management.
• Coordinate project meetings by scheduling, preparing agendas, capturing action items, and following up on outstanding tasks.
• Manage Outlook calendars, coordinate travel, and organize meetings with internal teams, clients, and project stakeholders.
• Review, coordinate, and assist with processing project documentation, including submittals, invoices, and other project related administrative workflows.
• Coordinate subcontractor documentation and assist with project setup, closeout, and ongoing project administration.
• Monitor project schedules, milestones, action items, and deliverables to help ensure projects remain organized and on track.
• Communicate professionally with clients, consultants, subcontractors, and integral project teams while serving as a trusted point of coordination/contact.
• Manage office supplies, equipment, shipping, printing, and other operational support activities as needed.
• Coordinate domestic and international travel arrangements, including itineraries, and logistical planning
• Research local conditions and provide logistical support for domestic and international project activities.

Skills

Project coordination

Communication

Organization

Education

Two years college coursework

Tools

SpecsIntact

MasterSpec

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

Jacobs is a leading design firm in the Government, Commercial, Healthcare, Data Center and University sectors. We provide award winning architectural and engineering services in all phases of building design and construction. Our collaborative approach allows us to successfully deliver fully integrated professional services for a broad range of clients and project types worldwide.

Position Summary

The Project Coordinator serves as an integral partner to our Project Managers, helping drive the day-to-day execution and coordination of projects from initiation through closeout. Reporting to the Administration/Coordination Group Leader, this highly collaborative role goes beyond traditional administrative support by taking ownership of project coordination activities, anticipating project needs, proactively resolving issues, and helping keep projects organized and on schedule. This is far more than a traditional administrative support role. Successful Project Coordinators become trusted business partners who help Project Managers increase capacity, improve project execution, and deliver exceptional client service.

Working closely with Project Managers, technical teams, clients, and project stakeholders, the Project Coordinator develops an understanding of each Project Manager’s workflow, communication style, and project priorities. As Project Coordinators gain experience and build trusted partnerships with their Project Managers, they assume increasing responsibility throughout the project lifecycle, becoming an extension of the Project Manager and creating the capacity for Project Managers to focus on technical leadership, client relationships, and strategic project delivery.

In this role you will join a dedicated professional team working to make a difference for our Federal Government Clients to

• Partner proactively with Project Managers and technical teams to coordinate project activities and support fast-paced, successful project delivery.
• Manage electronic and physical project documentation, including filing, document control, scanning, tracking, distribution, and record management.
• Coordinate project meetings by scheduling, preparing agendas, capturing action items, and following up on outstanding tasks.
• Manage Outlook calendars, coordinate travel, and organize meetings with internal teams, clients, and project stakeholders.
• Review, coordinate, and assist with processing project documentation, including submittals, invoices, and other project related administrative workflows.
• Coordinate subcontractor documentation and assist with project setup, closeout, and ongoing project administration.
• Monitor project schedules, milestones, action items, and deliverables to help ensure projects remain organized and on track.
• Communicate professionally with clients, consultants, subcontractors, and integral project teams while serving as a trusted point of coordination/contact.
• Manage office supplies, equipment, shipping, printing, and other operational support activities as needed.
• Coordinate domestic and international travel arrangements, including itineraries, and logistical planning
• Research local conditions and provide logistical support for domestic and international project activities.

What Success Looks Like in This Role

Successful Project Coordinators are trusted partners who become an extension of their Project Managers. They proactively anticipate needs, adapt to each Project Manager’s work style, and continuously expand their project knowledge to assume greater responsibility over time. Rather than simply completing assigned tasks, they take ownership of project coordination activities, solve problems before they become obstacles, and contribute directly to the successful delivery of projects while creating additional capacity for Project Managers to focus on strategic and technical leadership.

Here's what you'll need

• United States Citizenship
• At least two years of college-level coursework or equivalent
• At least 3 years of project coordination experience in the architecture and engineering industry, preferred
• Experience utilizing Specsintact and MasterSpec software preferred

• Medical, dental, vision, and basic life insurance
• 401(k) plan
• ability to purchase company stock at a discount
• deferred compensation plan
• Executive Deferral Plan
• unlimited U.S. Personalized Paid Time Off (PPTO) policy for full-time salaried/exempt employees
• seven paid holidays
• caregiver leave
• merit increases
• performance discretionary bonus
• stock

The base salary range for this position is $68,500.00 to $103,550.00. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Job posted on July 31, 2026. This position will be open for at least 3 days.

We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.

Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.