Project Coordinator - Federal

Jacobs Engineering Group Inc.; Arlington (VA); Hybrid; USD 79,500 - 110,800; Full time

Job summary

Jacobs Engineering Group Inc. is seeking a Project Coordinator to partner with Project Managers, driving day-to-day execution from initiation through closeout.

Reporting to the Administration/Coordination Group Leader, this role goes beyond traditional administrative support by owning project coordination activities and resolving issues to keep projects organized. Working closely with project teams, clients, and stakeholders, you will develop an understanding of each PM prioridades and

Qualifications

• Two years of college-level coursework or equivalent.
• At least 3 years of project coordination experience in the architecture and engineering industry, preferred.
• Experience utilizing SpecsIntact and MasterSpec software preferred.

Responsibilities

• Coordinate project activities with Project Managers and technical teams to support fast-paced, successful project delivery.
• Manage electronic and physical project documentation, including filing, document control, scanning, tracking, distribution, and record management.
• Coordinate meetings by scheduling, preparing agendas, capturing actions, and following up on outstanding tasks.
• Manage Outlook calendars, coordinate travel, and organize meetings with internal teams, clients, and stakeholders.
• Review, coordinate, and assist with processing project documentation, including submittals, invoices, and other admin workflows.
• Coordinate subcontractor documentation and assist with project setup, closeout, and ongoing admin activities.
• Monitor project schedules, milestones, action items, and deliverables to keep projects on track.
• Communicate professionally with clients, consultants, subcontractors, and project teams as a trusted coordination contact.
• Handle office supplies, equipment, shipping, printing, and other operational support as needed.
• Coordinate domestic and international travel arrangements and itineraries.
• Research local conditions and provide logistical support for domestic and international project activities.

Skills

Project coordination

Education

Two years of college-level coursework or equivalent

Tools

SpecsIntact

MasterSpec

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

Jacobs is a leading design firm in the Government, Commercial, Healthcare, Data Center and University sectors. We provide award winning architectural and engineering services in all phases of building design and construction. Our collaborative approach allows us to successfully deliver fully integrated professional services for a broad range of clients and project types worldwide.

At Jacobs, we help prepare people for new opportunities and challenges. With positions at every level, openings in multiple disciplines, expertise in a range of markets and offices around the globe, we create an environment where you can learn, grow, and thrive. From our competitive benefits program to our Health and Safety initiative of Beyond Zero workplace injuries, we believe that you'll find a flourishing career here at Jacobs.

Position Summary:

The Project Coordinator serves as an integral partner to our Project Managers, helping drive the day-to-day execution and coordination of projects from initiation through closeout. Reporting to the Administration/Coordination Group Leader, this highly collaborative role goes beyond traditional administrative support by taking ownership of project coordination activities, anticipating project needs, proactively resolving issues, and helping keep projects organized and on schedule. This is far more than a traditional administrative support role. Successful Project Coordinators become trusted business partners who help Project Managers increase capacity, improve project execution, and deliver exceptional client service.

Working closely with Project Managers, technical teams, clients, and project stakeholders, the Project Coordinator develops an understanding of each Project Manager’s workflow, communication style, and project priorities. As Project Coordinators gain experience and build trusted partnerships with their Project Managers, they assume increasing responsibility throughout the project lifecycle, becoming an extension of the Project Manager and creating the capacity for Project Managers to focus on technical leadership, client relationships, and strategic project delivery.

In this role you will join a dedicated professional team working to make a difference for our Federal Government Clients to:

• Partner proactively with Project Managers and technical teams to coordinate project activities and support fast-paced, successful project delivery.
• Manage electronic and physical project documentation, including filing, document control, scanning, tracking, distribution, and record management.
• Coordinate project meetings by scheduling, preparing agendas, capturing action items, and following up on outstanding tasks.
• Manage Outlook calendars, coordinate travel, and organize meetings with internal teams, clients, and project stakeholders.
• Review, coordinate, and assist with processing project documentation, including submittals, invoices, and other project related administrative workflows.
• Coordinate subcontractor documentation and assist with project setup, closeout, and ongoing project administration.
• Monitor project schedules, milestones, action items, and deliverables to help ensure projects remain organized and on track.
• Communicate professionally with clients, consultants, subcontractors, and integral project teams while serving as a trusted point of coordination/contact.
• Manage office supplies, equipment, shipping, printing, and other operational support activities as needed.
• Coordinate domestic and international travel arrangements, including itineraries, and logistical planning
• Research local conditions and provide logistical support for domestic and international project activities.

What Success Looks Like in This Role:

Successful Project Coordinators are trusted partners who become an extension of their Project Managers. They proactively anticipate needs, adapt to each Project Manager’s work style, and continuously expand their project knowledge to assume greater responsibility over time. Rather than simply completing assigned tasks, they take ownership of project coordination activities, solve problems before they become obstacles, and contribute directly to the successful delivery of projects while creating additional capacity for Project Managers to focus on strategic and technical leadership.

Here’s what you’ll need

• At least two years of college-level coursework or equivalent
• At least3yearsofproject coordination experience in the architecture and engineering industry, preferred
• Experience utilizing Specsintact and MasterSpec software preferred

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision, and basic life insurance, a 401(k) plan, and the ability to purchase company stock at a discount. Eligible employees may also enroll in a deferred compensation plan or the Executive Deferral Plan. Jacobs has an unlimited U.S. Personalized Paid Time Off (PPTO) policy for full-time salaried/exempt employees, seven paid holidays, and caregiver leave. And certain roles may be eligible for additional rewards, including merit increases, performance discretionary bonus, and stock.

The base salary range for this position is $79,500.00 to $110,800.00. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.

Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support .