Hybrid Project Coordinator - Scheduling & Delivery

Jacobs Engineering Group Inc.; Arlington (VA); Hybrid; USD 79,500 - 110,800; Full time

Job summary

Jacobs Engineering Group Inc. is seeking a Project Coordinator to partner with Project Managers, driving day-to-day execution from initiation through closeout.

Reporting to the Administration/Coordination Group Leader, this role goes beyond traditional administrative support by owning project coordination activities and resolving issues to keep projects organized. Working closely with project teams, clients, and stakeholders, you will develop an understanding of each PM prioridades and

Qualifications

• Two years of college-level coursework or equivalent.
• At least 3 years of project coordination experience in the architecture and engineering industry, preferred.
• Experience utilizing SpecsIntact and MasterSpec software preferred.

Responsibilities

• Coordinate project activities with Project Managers and technical teams to support fast-paced, successful project delivery.
• Manage electronic and physical project documentation, including filing, document control, scanning, tracking, distribution, and record management.
• Coordinate meetings by scheduling, preparing agendas, capturing actions, and following up on outstanding tasks.
• Manage Outlook calendars, coordinate travel, and organize meetings with internal teams, clients, and stakeholders.
• Review, coordinate, and assist with processing project documentation, including submittals, invoices, and other admin workflows.
• Coordinate subcontractor documentation and assist with project setup, closeout, and ongoing admin activities.
• Monitor project schedules, milestones, action items, and deliverables to keep projects on track.
• Communicate professionally with clients, consultants, subcontractors, and project teams as a trusted coordination contact.
• Handle office supplies, equipment, shipping, printing, and other operational support as needed.
• Coordinate domestic and international travel arrangements and itineraries.
• Research local conditions and provide logistical support for domestic and international project activities.

Skills

Project coordination

Education

Two years of college-level coursework or equivalent

Tools

SpecsIntact

MasterSpec

Job description

Jacobs Engineering Group Inc. is seeking a Project Coordinator to partner with Project Managers, driving day-to-day execution from initiation through closeout.

Reporting to the Administration/Coordination Group Leader, this role goes beyond traditional administrative support by owning project coordination activities and resolving issues to keep projects organized. Working closely with project teams, clients, and stakeholders, you will develop an understanding of each PM prioridades and