Hybrid Project Coordinator: Partner to Project Managers

Jacobs Engineering Group Inc.; Bellevue (WA); Hybrid; USD 79,500 - 110,800; Full time

Benefits offered by this job

Health benefits

401(k)

Stock option participation

PPTO (paid time off)

Job summary

Jacobs is seeking a Project Coordinator to partner with Project Managers and technical teams, coordinating daily project activities from initiation through closeout. You will manage document control, scheduling, travel, and client communications while building trusted partnerships that enable successful project delivery.

With a focus on both domestic and international logistics, you will support project workflows, track milestones, and contribute to operational excellence in a hybrid,

Qualifications

• At least two years of college-level coursework or equivalent.
• At least3yearsofproject coordination experience in the architecture and engineering industry, preferred
• Experience utilizing SpecsIntact and MasterSpec software preferred

Responsibilities

• Partner proactively with Project Managers and technical teams to coordinate project activities and support fast-paced, successful project delivery.
• Manage electronic and physical project documentation, including filing, document control, scanning, tracking, distribution, and record management.
• Coordinate project meetings by scheduling, preparing agendas, capturing action items, and following up on outstanding tasks.
• Manage Outlook calendars, coordinate travel, and organize meetings with internal teams, clients, and project stakeholders.
• Review, coordinate, and assist with processing project documentation, including submittals, invoices, and other project related administrative workflows.
• Coordinate subcontractor documentation and assist with project setup, closeout, and ongoing project administration.
• Monitor project schedules, milestones, action items, and deliverables to help ensure projects remain organized and on track.
• Communicate professionally with clients, consultants, subcontractors, and integral project teams while serving as a trusted point of coordination/contact.
• Manage office supplies, equipment, shipping, printing, and other operational support activities as needed.
• Coordinate domestic and international travel arrangements, including itineraries, and logistical planning
• Research local conditions and provide logistical support for domestic and international project activities.

Skills

Project coordination

Documentation management

Travel coordination

Client communication

Schedule tracking

SpecsIntact

MasterSpec

Education

Two years of college-level coursework or equivalent

Tools

SpecsIntact

MasterSpec

Job description

Jacobs is seeking a Project Coordinator to partner with Project Managers and technical teams, coordinating daily project activities from initiation through closeout. You will manage document control, scheduling, travel, and client communications while building trusted partnerships that enable successful project delivery.

With a focus on both domestic and international logistics, you will support project workflows, track milestones, and contribute to operational excellence in a hybrid,