Hybrid Project Coordinator & Admin Specialist

Thales; Austin (TX); Hybrid; USD 59,000 - 103,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid time off

Well-being program

Job summary

Thales in Austin is seeking an Administrative Assistant Project Coordinator to support the Projects and Services team through the lifecycle of customer and internal projects. You will help ensure projects are organized, scheduled, and progressing on time, by handling administrative tasks, coordinating calendars, and preparing documents.

This role collaborates with cross-functional teams and may involve coordinating hardware orders, sales order tracking, and travel coordination for site visits.

Qualifications

• Bachelor’s degree or equivalent required.
• 2+ years of administrative, project coordination, or operational support experience.
• Strong written and verbal communication skills.
• Experience coordinating schedules and managing complex calendars.
• Proficiency with Microsoft Office applications; Oracle and Confluence preferred.

Responsibilities

• Enter and process a regular volume of Sales Orders and monitor status through delivery completion.
• Support multiple projects and priorities simultaneously in a fast-paced environment.
• Coordinate with leadership and internal teams to support scheduling, priorities, and project-related needs.
• Attend meetings and workshops and provide administrative support, including meeting notes and action-item tracking.
• Prepare, edit, and maintain presentations, reports, and communications.

Skills

Organizational skills

Calendar management

MS Office

Communication skills

Team collaboration

Education

Bachelor’s degree or equivalent

Tools

Oracle

Confluence

Microsoft Office

Job description

Thales in Austin is seeking an Administrative Assistant Project Coordinator to support the Projects and Services team through the lifecycle of customer and internal projects. You will help ensure projects are organized, scheduled, and progressing on time, by handling administrative tasks, coordinating calendars, and preparing documents.

This role collaborates with cross-functional teams and may involve coordinating hardware orders, sales order tracking, and travel coordination for site visits.