Client Services & Office Coordinator (Hybrid)

Aspiriant; Austin (TX); Hybrid; USD 42,000 - 60,000; Full time

Benefits offered by this job

Collaborative environment

Learning & career growth

Continuing education assistance

401(k) match

Bonus program

Health insurance contributions

Hybrid work arrangement

Job summary

Aspiriant in Austin, TX is seeking an Administrative Assistant to join our Client Service Operations Team. The role combines administrative tasks with client-facing support to help us respond quickly to inquiries and maintain orderly records.

The ideal candidate has superb client service skills, attention to detail, and the ability to manage multiple tasks with minimal supervision. We offer a collaborative environment, ongoing learning, and benefits including a strong health plan and 401(k)

Qualifications

• 2-5 years in an administrative assistant role in an office environment.
• Experience in a professional services environment, preferably in financial services/investment management is a plus.
• Bachelor’s Degree preferred; some college acceptable as part of overall qualifications.

Responsibilities

• Show initiative and ownership of tasks from start to finish.
• Respond to requests promptly and professionally.
• Communicate effectively with teammates in person, via IM, and by email.
• Manage joint email inbox and workflow queue.
• Maintain client documents in compliance with policies; file or scan as needed.
• Greet clients and vendors at the front desk; liaise with Property Manager for maintenance.
• Prepare expense reports and light calendar planning.
• Order groceries and office supplies; handle mail and packages.

Skills

Client service

Attention to detail

Confidentiality

Organizational skills

Problem solving

Strong communication

Education

Bachelor’s degree

Some college

Job description

Aspiriant in Austin, TX is seeking an Administrative Assistant to join our Client Service Operations Team. The role combines administrative tasks with client-facing support to help us respond quickly to inquiries and maintain orderly records.

The ideal candidate has superb client service skills, attention to detail, and the ability to manage multiple tasks with minimal supervision. We offer a collaborative environment, ongoing learning, and benefits including a strong health plan and 401(k)