Hybrid Administrative Project Coordinator

Thales Group; Austin (TX); Hybrid; USD 59,000 - 103,000; Full time

Benefits offered by this job

Retirement Savings Plan

Paid Time Off

Life Insurance

Disability Insurance

Job summary

Thales Group in Austin is seeking an Administrative Assistant Project Coordinator to support the Projects and Services team throughout the lifecycle of customer and internal projects. The role involves coordinating schedules, tracking activities, and ensuring resources and equipment are available to support timely execution.

The position requires strong organizational and written/verbal communication skills, hybrid work options (3 days in office, 2 remote), and collaboration across teams.

Qualifications

• Bachelor's degree or equivalent required.
• 2+ years of related admin, project coordination, or operational support experience.
• Strong organizational skills and attention to detail.

Responsibilities

• Enter and process a regular volume of Sales Orders and monitor status through delivery completion.
• Coordinate with leadership and internal teams to support scheduling, priorities, and project-related needs.
• Attend meetings and workshops and provide administrative support, including meeting notes and action items.
• Liaise with Project Managers and other teams to place internal orders and facilitate delivery.
• Prepare, edit, and maintain presentations, reports, and letters.
• Manage calendars and assist with meeting scheduling and conflict resolution.

Skills

Project coordination

Communication

Scheduling

Microsoft Office

Cross-functional teamwork

Education

Bachelor's degree or equivalent

Tools

Oracle

Confluence

Job description

Thales Group in Austin is seeking an Administrative Assistant Project Coordinator to support the Projects and Services team throughout the lifecycle of customer and internal projects. The role involves coordinating schedules, tracking activities, and ensuring resources and equipment are available to support timely execution.

The position requires strong organizational and written/verbal communication skills, hybrid work options (3 days in office, 2 remote), and collaboration across teams.