Hybrid Project Controls & Planning Specialist

KPFF Consulting Engineers in; Seattle (WA); Hybrid; USD 52,000 - 83,000; Full time

Benefits offered by this job

401(k) retirement plan

Medical insurance

Dental insurance with no-premium

Vision insurance with no-premium

HSA option with employer contribution

Medical FSA option

Dependent Care FSA option

Employee Assistance Program

Group life insurance

Short-term disability insurance

Long-term disability insurance

Paid holidays

Vacation days

Personal and sick time

Paid jury duty

Paid family leave

Job summary

KPFF Consulting Engineers seeks a Project Controls & Program Support Specialist to support the Planning Team in Seattle. You will assist project managers with contract administration, cost tracking, schedules, invoicing, and workload forecasting in a hybrid office/remote setup.

The role requires 2–5 years in finance, accounting, or business support, with strong MS Office skills and attention to detail. You’ll work collaboratively across teams to ensure projects stay on scope, schedule, and

Qualifications

• 2-5 years of finance, accounting, administrative, or business support experience.
• Associate's or bachelor's degree in Finance, Accounting, Business preferred but not required with relevant experience.
• Proficient with MS Office including Excel and Word; ability to manage budgets and reports.

Responsibilities

• Contract Administration and Project Controls
• Manage contract scope and fee compliance for all projects and lead coordination with clients regarding contracting and invoicing
• Set up and manage spreadsheets for fee estimates, cost tracking and billing
• Prepare subconsultant agreements
• Develop and maintain project schedules
• Project Accounting, including budget tracking and management, and project set up
• Process subconsultant invoices and manage communication with subconsultants regarding invoicing requirements
• Review/prepare project invoices and progress reports
• Planning Team Program Support
• Prepare billing and workload forecasts
• Draft scopes of work and fee estimates for proposals, including review of proposal requirements and preparation of documentation
• Support team operations as needed in a collaborative environment

Skills

Time management

Communication

Attention to detail

Independent work

Multi-tasking

Education

Associate's or Bachelor's degree in Finance, Accounting, Business

Tools

Microsoft Office Suite (Word, Excel, PowerPoint, Project)

Job description

KPFF Consulting Engineers seeks a Project Controls & Program Support Specialist to support the Planning Team in Seattle. You will assist project managers with contract administration, cost tracking, schedules, invoicing, and workload forecasting in a hybrid office/remote setup.

The role requires 2–5 years in finance, accounting, or business support, with strong MS Office skills and attention to detail. You’ll work collaboratively across teams to ensure projects stay on scope, schedule, and