Hybrid Project Controls & Planning Analyst

KPFF Consulting Engineers; Washington (District of Columbia); Hybrid; USD 3,444,000 - 5,510,000; Full time

Benefits offered by this job

401(k) retirement plan with employer 8

Medical insurance

Dental insurance (no premium)

Vision insurance (no premium)

HSA option with employer contribution

FSA option

Dependent Care FSA option

Employee Assistance Program

Group life insurance

Short-term disability insurance

Long-term disability insurance

Paid holidays and vacation time

Personal/sick time

Job summary

KPFF Consulting Engineers is seeking a detail-oriented professional to join the Planning Team in Seattle. You will support project controls, manage contract scope, invoicing, and scheduling across multiple projects in a hybrid in-office/remote setting.

The role focuses on contract administration, budget tracking, and collaboration with project managers to ensure on-time, on-scope delivery within budget. You'll work closely with clients and subconsultants in a dynamic, team-based environment.

Qualifications

• 2–5 years of finance, accounting, administrative, or business support experience.
• Associate’s or bachelor’s degree in Finance, Accounting, Business, or related field preferred, but not required with relevant experience.
• Microsoft Office Suite: Advanced Word and Excel, Project, PowerPoint.
• Efficient time management and ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Dependable and ability to work independently.
• Effective verbal/written communication for a professional team setting.

Responsibilities

• Contract Administration and Project Controls.
• Manage contract scope and fee compliance for all projects and lead coordination with clients regarding contracting and invoicing.
• Set up and manage spreadsheets for fee estimates, cost tracking and billing.
• Prepare subconsultant agreements.
• Develop and maintain project schedules.
• Project Accounting, including budget tracking and management, and project set up.
• Process subconsultant invoices and manage communication with subconsultants regarding invoicing requirements.
• Review/prepare project invoices and progress reports.
• Planning Team Program Support.
• Prepare billing and workload forecasts.
• Draft scopes of work and fee estimates for proposals, including review of proposal requirements and preparation of documentation.
• Support team operations as needed in a collaborative environment.

Skills

Contract controls

Project coordination

Budget tracking

Time management

Advanced MS Office

Education

Finance/Accounting/Business degree

Tools

Bluebeam

BST

Financial accounting software

Job description

KPFF Consulting Engineers is seeking a detail-oriented professional to join the Planning Team in Seattle. You will support project controls, manage contract scope, invoicing, and scheduling across multiple projects in a hybrid in-office/remote setting.

The role focuses on contract administration, budget tracking, and collaboration with project managers to ensure on-time, on-scope delivery within budget. You'll work closely with clients and subconsultants in a dynamic, team-based environment.