Project Controls & Program Support Specialist

KPFF Consulting Engineers; Seattle (WA); Hybrid; USD 34,000 - 55,000; Full time

Benefits offered by this job

401(k) retirement plan

Medical insurance

Dental insurance

Vision insurance

HSA option

FSA option

Paid holidays

Vacation days

Personal time

Jury duty pay

Family leave

Job summary

KPFF Consulting Engineers is seeking a detail-oriented professional to join the Planning Team in Seattle. The hybrid role will support contract controls, schedule coordination, and project billing to ensure work remains within scope and budget.

You will assist multiple project managers, prepare subconsultant agreements, manage workload forecasts, and contribute to proposals and fee estimates in a collaborative environment. Strong communication and organization are essential.

Qualifications

• 2-5 years of finance, accounting, administrative, or business support experience.
• Associate's or bachelor's degree in Finance, Accounting, Business, or related field preferred, but not required with relevant experience.
• Microsoft Office Suite: Advanced Word and Excel, Project, PowerPoint
• Efficient time management and ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Enjoys challenges, positive and self-motivated
• Dependable and ability to work independently
• Effective verbal/written communication style appropriate for professional team setting
• Strong attention to detail with a focus on accuracy and organization
• Comfortable working with financial data, reports, invoices, and budgets
• Ability to work professionally with individuals at all levels of the organization
• Take initiative and have fun!

Responsibilities

• Contract Administration and Project Controls
• Manage contract scope and fee compliance for all projects and lead coordination with clients regarding contracting and invoicing
• Set up and manage spreadsheets for fee estimates, cost tracking and billing
• Prepare subconsultant agreements
• Develop and maintain project schedules
• Project Accounting, including budget tracking and management, and project set up
• Process subconsultant invoices and manage communication with subconsultants regarding invoicing requirements
• Review/prepare project invoices and progress reports
• Planning Team Program Support
• Prepare billing and workload forecasts
• Draft scopes of work and fee estimates for proposals, including review of proposal requirements and preparation of documentation
• Support team operations as needed in a collaborative environment

Skills

Finance

Accounting

Administrative

Business support

Microsoft Excel

Time management

Communication

Education

Associate's or Bachelor's degree in Finance, Accounting, Business, or related field

Tools

Bluebeam

BST

Financial accounting software

Job description

Job Description

KPFF, a multi-office, multi-discipline engineering firm, is committed to Excellence, Trust, Relationships, Stability, and Passion. For over 65 years KPFF has been providing creative solutions and excellent client service for a diverse range of projects and industries. Our 1,500+ professionals in 36 offices nationwide thrive in a decentralized structure, offering abundant flexibility and numerous opportunities for professional growth. At KPFF, join a legacy of excellence where every team member has the opportunity to contribute to innovative solutions and meaningful projects. To learn more about us and the projects we work on, visit our website at www.kpff.com.

KPFF, a multi-office, multi-discipline engineering firm, is committed to Excellence, Trust, Relationships, Stability, and Passion. For over 65 years KPFF has been providing creative solutions and excellent client service for a diverse range of projects and industries. Our 1,500+ professionals in 36 offices nationwide thrive in a decentralized structure, offering abundant flexibility and numerous opportunities for professional growth. At KPFF, join a legacy of excellence where every team member has the opportunity to contribute to innovative solutions and meaningful projects. To learn more about us and the projects we work on, visit our website at www.kpff.com.

This position is with the KPFF Planning Team, which is a specialized group of planners within KPFF that focuses on waterborne transportation feasibility planning, maritime decarbonization, sustainability, and land use entitlement projects. Example projects include: PSRC Passenger-Only Ferry Study, WSF System Electrification Plan.

The KPFF Planning Team is looking for an organized, detail-oriented professional to join our small, collaborative team. Working under a Senior Project Management team, you will assist multiple project managers with project controls and coordination, team workload planning, and other miscellaneous support tasks. In this role, you will be responsible for leading contract controls and project coordination for all Planning Team projects, ensuring that project work is delivered within scope, schedule, and budget.

This role will be based in Seattle, WA, and will be a hybrid position including some in-office and some remote work.

Job Responsibilities

• Contract Administration and Project Controls
• Manage contract scope and fee compliance for all projects and lead coordination with clients regarding contracting and invoicing
• Set up and manage spreadsheets for fee estimates, cost tracking and billing
• Prepare subconsultant agreements
• Develop and maintain project schedules
• Project Accounting, including budget tracking and management, and project set up
• Process subconsultant invoices and manage communication with subconsultants regarding invoicing requirements
• Review/prepare project invoices and progress reports
• Planning Team Program Support
• Prepare billing and workload forecasts
• Draft scopes of work and fee estimates for proposals, including review of proposal requirements and preparation of documentation
• Support team operations as needed in a collaborative environment

Qualifications

Minimum Qualifications

• 2-5 years of finance, accounting, administrative, or business support experience
• Associate's or bachelor's degree in Finance, Accounting, Business, or a related field preferred, but not required with relevant experience
• Microsoft Office Suite: Advanced Word and Excel, Project, PowerPoint
• Efficient time management and ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Enjoys challenges, positive and self-motivated
• Dependable and ability to work independently
• Effective verbal/written communication style appropriate for professional team setting
• Strong attention to detail with a focus on accuracy and organization
• Comfortable working with financial data, reports, invoices, and budgets
• Ability to work professionally with individuals at all levels of the organization
• Take initiative and have fun!

Desired Qualifications

• Experience in Bluebeam, BST, financial accounting software
• Data management and document review experience

Additional Information

Physical Demands

• Duties are primarily conducted in a standard office setting, requiring prolonged periods of sitting at a desk or computer table.
• Occasionally may be required to lift objects weighing up to 15 lbs.
• Occasionally visiting project locations and performing field inspections which may involve walking, standing, kneeling, or navigating uneven terrain.
• Traveling to project sites or client meetings, which may involve driving or flying.

Compensation

The base salary for this role is competitive and will be determined based on the candidate's experience, education, and skills. The expected range for a qualified candidate is $25.00 to $40.00 hourly.

Additionally, we offer performance-based bonuses to recognize and reward outstanding contributions in each Reporting Center. During the interview process, we'll provide detailed information and address any questions you may have about the overall compensation package and benefits.

Benefits provided by KPFF include

• An excellent 401(k) retirement savings plan with employer contributions
• Medical insurance
• Dental insurance with a no-premium option
• Vision insurance with a no-premium option
• Health Savings Account (HSA) option with employer contribution
• Medical Flexible Spending Account (FSA) option
• Dependent Care FSA option
• Employee Assistance Program
• Group life insurance
• Short-term disability insurance
• Long-term disability insurance
• Seven paid holidays and two floating holidays
• 10 vacation days annually, which increases with years of service.
• 10 days of personal and sick time to care for yourself and family members.
• Up to one week (five business days) of paid jury duty per year.
• Six weeks of supplemental paid family leave
• Travel accident insurance
• Subsidized ORCA bus/rail pass

All your information will be kept confidential according to EEO guidelines.

KPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, creed, ethnicity, national origin, religion, marital status, sex/gender (including sexual orientation or gender identity), pregnancy, veteran status, citizenship status, physical or mental disability, or any other protected basis.