Hybrid Project Assistant (Operations) — Exec Support

States United Democracy Center; Washington (District of Columbia); Hybrid; USD 52,000 - 64,000; Full time

Benefits offered by this job

Health, Vision & Dental insurance (100

401(k) matching

Job summary

States United Democracy Center is seeking a Project Assistant (Operations) to support the COO and Operations team in Washington, D.C. The role focuses on administration, scheduling, meeting prep, and managing the DC office.

The position requires a Bachelor's degree, strong Microsoft Office skills (including Excel), and the ability to handle confidential information with discretion in a fast-paced nonprofit environment. Some evenings/weekends and travel are expected.

Qualifications

• Bachelor's degree required.
• Experience in a public office, non-profit, advocacy organization, or similar environment.
• Proficient with Microsoft Office including Excel.
• Ability to handle confidential and/or sensitive information with discretion.
• Strong written and communications skills.
• Ability to work nimbly and collaboratively in a demanding, fast-paced environment.
• Some evening and weekend work is required.
• Must be able to commute to the Washington, D.C. office weekly.

Responsibilities

• Provide comprehensive administrative support for the COO and Operations team, including file systems, scheduling, travel needs, and calendar management.
• Prepare background materials, agendas, and memos for COO meetings and activities.
• Take notes during meetings and assist with follow-ups.
• Maintain and update organizational file systems and documentation.
• Assist with data entry, expense processing, and program tracking.
• Create PowerPoint presentations and materials for Operations.
• Coordinate events and logistics for in-person and online meetings.
• Manage office access, space coordination, and supplies for the Washington, D.C. location.

Skills

Strong communication

Attention to detail

Problem solving

Collaboration

Education

Bachelor's degree

Tools

Microsoft Office

Excel

Job description

States United Democracy Center is seeking a Project Assistant (Operations) to support the COO and Operations team in Washington, D.C. The role focuses on administration, scheduling, meeting prep, and managing the DC office.

The position requires a Bachelor's degree, strong Microsoft Office skills (including Excel), and the ability to handle confidential information with discretion in a fast-paced nonprofit environment. Some evenings/weekends and travel are expected.