Senior Executive Assistant, Operations & People

Democracy Fund; Washington (District of Columbia); On-site; USD 70,000 - 95,000; Full time

Job summary

Democracy Fund is seeking an Executive Assistant to the Managing Director of Operations and Chief People Officer in Washington, DC. This role will staff executive teams, committee meetings, trainings, and off-site events, while coordinating travel, expenses, and critical communications.

You’ll help optimize internal processes and staff engagement in a fast-paced environment, with a strong emphasis on discretion and teamwork.

Qualifications

• Deep passion for strengthening American democracy.
• At least 5 years’ experience supporting C-level executives and executive teams, preferably in a nonprofit setting.
• Excellent organization and follow-through with meticulous attention to detail.
• Superb interpersonal and written/verbal communication skills.
• Proactive problem-solving with sound judgment in sensitive situations.
• Resourceful team player who can work independently.
• Discretion with confidential information and customer service focus.
• Motivated by achieving performance goals and meeting deadlines.
• Curious, open, and eager to learn and grow.
• Comfortable with ambiguity in a dynamic environment.

Responsibilities

• Coordinate cross-team committees and events, including scheduling, agendas, materials, and notes.
• Provide high-level administrative support: manage appointments, correspondence, travel, expenses, timesheets, and invoices.
• Prepare for executive meetings with background information and follow-up communications.
• Prioritize confidential issues and keep executives informed of upcoming commitments.
• Offer backup support to other Executives as needed.
• Support Operations and People teams with meetings, events, and related logistics.
• Foster a collaborative, positive, and productive organizational culture.

Skills

Executive support

Project coordination

Communication

Microsoft Office

A/V setup

Tools

A/V setup

Job description

Democracy Fund is seeking an Executive Assistant to the Managing Director of Operations and Chief People Officer in Washington, DC. This role will staff executive teams, committee meetings, trainings, and off-site events, while coordinating travel, expenses, and critical communications.

You’ll help optimize internal processes and staff engagement in a fast-paced environment, with a strong emphasis on discretion and teamwork.