Hybrid Project Administrator: Order Fulfillment & Data Ops

Elekta; Atlanta (GA); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Elekta in Atlanta, GA is seeking a Project Administrator to support the Order Fulfilment Process across Sales Order Processing, production requests, shipment and delivery to meet installation timelines. The role ensures accurate data transfer from Salesforce to Infors M3, maintaining invoices, orders, and shipment details to secure revenue and timely invoicing.

It requires collaboration with Project Managers and Product Supply Centers.

Qualifications

• Effective written and verbal communication skills are required.
• Ability to multi-task and maintain attention to detail in a fast-changing environment.
• Strong organizational, planning, time and task management skills.
• Ability to work independently and as part of a team.
• Overnight travel up to 5% may be required.

Responsibilities

• Review contract requirements to ensure accuracy and completeness of order bookings.
• Complete order booking process driving customer orders to the ERP system.
• Coordinate with Project Management Team to align dates with the project schedule.
• Ensure shipment dates and transit times meet delivery dates per schedule.
• Procure Third Party items to meet forecasted installation date.
• Track shipments to ensure consolidation at regional warehouses for project delivery.
• Inform Project Management Team of shipment/delivery risks being tracked.
• Generate customer invoices timely per contract terms and project schedule.
• Update and maintain project data in the ERP system.
• Process internal project activities from initiation to closure.
• Handle contract amendments after approval and execution.
• Coordinate with Regional Logistics to ensure on-time delivery from storage to site.
• Process product returns to Product Supply Center and Spares Warehouses as needed.
• Represent department at weekly project planning meetings.
• Incorporate Elekta values into all department functions.
• Relevant knowledge, skills and competencies include finance concepts and data analysis.

Skills

Communication

Multi-tasking

Detail oriented

Independent work

Teamwork

MS Office

Education

College Degree in Business or equivalent

Tools

Excel

PowerPoint

Word

Job description

Elekta in Atlanta, GA is seeking a Project Administrator to support the Order Fulfilment Process across Sales Order Processing, production requests, shipment and delivery to meet installation timelines. The role ensures accurate data transfer from Salesforce to Infors M3, maintaining invoices, orders, and shipment details to secure revenue and timely invoicing.

It requires collaboration with Project Managers and Product Supply Centers.