Hybrid Project Administrator & Billing Specialist

Geosyntec Consultants, Inc.; Center Square (PA); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Geosyntec Consultants, Inc. seeks a Project Administrator II in Blue Bell, PA, with hybrid work possible. You will provide administrative and accounting support to growing practice areas, interfacing with billing, clients, vendors and subcontractors, and maintaining strong organizational controls.

Key duties include contract setup in accounting systems, billing, expense processing and project revenue review. The role requires careful, deadline-driven multitasking and strong Excel skills.

Qualifications

• A high school diploma and six (6) years of progressively responsible experience in project administration.
• An associate degree and four (4) years of experience.
• A bachelor’s degree in accounting and finance and two (2) years of experience.
• Ability to read and comprehend moderately complex instructions, contracts and subcontract agreements.
• Knowledge of job costing, contract file administration and comprehension of project revenue.
• Working knowledge of Microsoft Office and proficiency in Excel.
• Prior experience with BST, Deltek, Wind2 accounting systems (preferred).
• Accurate data entry, writing and editing skills.
• Ability to work in a fast paced, detail and deadline-oriented environment and manage multiple projects simultaneously.
• Ability to effectively present information to Project Managers, and other internal clients.

Responsibilities

• Read and interpret contract provisions and set up accurate project information in the accounting database.
• Review and submit employee expense reports in a timely manner.
• Work with accounting to establish new unit pricing equipment codes.
• Perform electronic timesheet administration procedures and labor/class code management.
• Initiate billing cycle by generating and distributing prebill reports and finalize invoices.
• Track accounts receivable and accounts payable for projects.
• Assess project revenue by identifying variances and adjusting budgets.
• Support monthly accounting closing and distribute project reports.
• Maintain documentation per branch and corporate policies.
• Perform related work as required.

Skills

Contract reading

Data entry

Microsoft Excel

Financial reporting

Project cost accounting

Documentation

Communication

Multi-project management

Education

Bachelor's degree in accounting and finance

Associate degree in accounting or related field

High school diploma

Tools

BST

Deltek

Wind2

Job description

Geosyntec Consultants, Inc. seeks a Project Administrator II in Blue Bell, PA, with hybrid work possible. You will provide administrative and accounting support to growing practice areas, interfacing with billing, clients, vendors and subcontractors, and maintaining strong organizational controls.

Key duties include contract setup in accounting systems, billing, expense processing and project revenue review. The role requires careful, deadline-driven multitasking and strong Excel skills.