Senior Project Admin & Billing Specialist (Hybrid)

Geosyntec Consultants; Boca Raton (FL); On-site; USD 60,000 - 90,000; Full time

Job summary

Geosyntec Consultants in Boca Raton, FL is seeking a Project Administrator III to provide administrative and accounting support across site investigations and environmental management. You will interface with billing, accounting staff, clients, vendors, and subcontractors, managing contract data, timesheets and invoicing with accuracy and timeliness.

The role requires strong organizational skills, attention to detail, and the ability to handle changing workloads while mentoring junior staff and

Qualifications

• A high school diploma and 9+ years of project or contract administration experience, or an associate degree with 7+ years, or a bachelor’s in accounting/finance with 5+ years.
• Ability to read and comprehend moderately complex documents and write professional correspondence.
• Knowledge of job costing, contract file administration and project revenue.
• Proficiency in Microsoft Office and Excel.
• Experience with BST, Infor, Deltek, Wind2 is desirable.
• Accurate data entry and meticulous attention to detail.
• Ability to manage multiple projects in a fast-paced, deadline-driven environment.
• Strong presentation skills to Project Managers and internal clients.

Responsibilities

• Read and interpret contract provisions and set up project information in the accounting database.
• Review and edit contract elements, rate schedules and demographic data.
• Ensure appropriate mark-ups, tax components and invoice masks align with contracts.
• Submit employee expense reports and manage unit pricing data entry.
• Initiate billing with prebill reports and finalize invoices with attachments.
• Track accounts payable/receivable for project processing.
• Mentor and train less experienced Project Administrators.
• May supervise administrative or support staff and assist in recruiting.

Skills

Contract administration

Project budgeting

Communication

Data entry

Multi-project management

Presentation to managers

Mentor/train staff

Education

High school diploma

Associate degree

Bachelor’s degree in accounting or finance

Tools

Microsoft Office

Excel

BST

Infor

Deltek

Wind2

Job description

Geosyntec Consultants in Boca Raton, FL is seeking a Project Administrator III to provide administrative and accounting support across site investigations and environmental management. You will interface with billing, accounting staff, clients, vendors, and subcontractors, managing contract data, timesheets and invoicing with accuracy and timeliness.

The role requires strong organizational skills, attention to detail, and the ability to handle changing workloads while mentoring junior staff and