Project Administrator II - Billing & Contracts

Geosyntec Consultants, Inc.; Pittsburgh (Allegheny County); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Geosyntec Consultants, Inc. seeks a Project Administrator II to provide critical administrative and accounting support. The role collaborates with billing and accounting staff, clients, vendors, and subcontractors in a dynamic, multi-project environment.

A strong foundation in contracts, cost tracking, and Excel is essential, with hybrid work options possible at the company’s discretion. Primary duties include setting up project data, processing expenses and timesheets, managing billing cycles,

Qualifications

• Read and interpret contracts and project terms.
• Understand project revenue and cost tracking.
• Proficient with MS Office and Excel.
• Experience with BST, Deltek, Wind2 systems.
• Accurate data entry and writing/editing skills.
• Ability to manage multiple projects with deadlines.

Responsibilities

• Read and interpret contract provisions and set up project data in the accounting system.
• Review contract elements: value, budget, scope, payment terms, approvals.
• Verify and edit project rate schedules and demographic data.
• Ensure mark-ups, tax components and invoice masks align with contracts.
• Process employee expense reports and enter pricing data as needed.
• Assist with setting up new unit pricing in the system.
• Handle electronic timesheet administration and project billing.
• Initiate and manage billing cycles and prebill reports.
• Distribute project management reports to PMs.
• Track accounts receivable and payable for project processing.
• Monitor variances and update budgets; enter percent complete as directed.

Skills

Contract interpretation

Job costing

Data entry accuracy

Microsoft Office / Excel

Accounting systems

Communication with internal teams

Multi-project management

Education

High school diploma or equivalent; additional degrees

Tools

BST

Deltek

Wind2

Job description

Geosyntec Consultants, Inc. seeks a Project Administrator II to provide critical administrative and accounting support. The role collaborates with billing and accounting staff, clients, vendors, and subcontractors in a dynamic, multi-project environment.

A strong foundation in contracts, cost tracking, and Excel is essential, with hybrid work options possible at the company’s discretion. Primary duties include setting up project data, processing expenses and timesheets, managing billing cycles,