Project & Billing Administrator II

Geosyntec Consultants, Inc.; Five Points (PA); Hybrid; USD 52,000 - 76,000; Full time

Job summary

Geosyntec Consultants, Inc. in Blue Bell, PA is seeking a Project Administrator II to support accounting and project administration across practice areas.

The role interacts with billing staff, clients, vendors, and subcontractors, and requires strong organizational skills and the ability to adapt to changing workloads, with a hybrid work option. Responsibilities include setting up project data in the accounting system, reviewing contracts, processing expenses, coordinating billing, and tracking

Qualifications

• High school diploma and six years of progressively responsible project administration experience (or an associate degree with four years; or a bachelor’s degree in accounting and finance with two years).
• Ability to read and comprehend moderately complex instructions, contracts and subcontract agreements, and to write moderately complex correspondence.
• Knowledge of job costing, contract file administration and understanding of project revenue.
• Working knowledge of Microsoft Office, with proficiency in Excel.
• Experience with BST, Deltek, Wind2 accounting systems preferred.
• Accurate data entry, writing and editing skills.
• Ability to work in a fast-paced, detail- and deadline-oriented environment and manage multiple projects.
• Ability to present information to Project Managers and other internal clients.

Responsibilities

• Read and interpret contract provisions and set up accurate project information in the accounting database in accordance with contract terms and Company policies.
• Review and edit project rate schedules and demographic data provided by project managers.
• Ensure appropriate markups, tax components and invoice masks are in line with contract provisions.
• Review and submit employee expense reports in a timely manner.
• Work with accounting to establish new unit pricing equipment codes.
• Perform electronic timesheet administration procedures and understand the timesheet flow for labor, class codes and project billing.
• Initiate billing cycle by generating prebill reports and finalize invoices with attachments for posting and client delivery.
• Track accounts receivable and accounts payable for project processing.
• Assess project revenue by identifying variances and adjusting budgets as directed.
• Complete tasks in line with monthly accounting close schedule.
• Distribute project management reports to Project Managers.
• Maintain documentation per branch and corporate policies; perform related work.

Skills

Job costing

Contract administration

Excel proficiency

Data entry accuracy

Time management

Communication skills

Education

High school diploma

Associate degree (accounting/finance)

Bachelor’s degree in accounting/finance

Tools

BST

Deltek

Wind2

Job description

Geosyntec Consultants, Inc. in Blue Bell, PA is seeking a Project Administrator II to support accounting and project administration across practice areas.

The role interacts with billing staff, clients, vendors, and subcontractors, and requires strong organizational skills and the ability to adapt to changing workloads, with a hybrid work option. Responsibilities include setting up project data in the accounting system, reviewing contracts, processing expenses, coordinating billing, and tracking