Remote Project Billing & Admin Specialist

Geosyntec Consultants, Inc.; Houston (TX); Remote; USD 65,000 - 90,000; Full time

Job summary

Geosyntec Consultants, Inc. seeks a Project Administrator III to support billing, accounting, and project data management in Houston, TX, with potential for remote work. You will interact with billing staff, clients, vendors, and subcontractors, ensuring accurate contract setup and timely invoicing.

The role requires strong organizational skills, experience in project administration, and proficiency in MS Office and Excel. Travel to client sites may be required on occasion.

Qualifications

• Ability to read and interpret contracts and translate them into project data.
• Strong Excel and MS Office proficiency; data entry accuracy.
• Experience with project or contract administration in a professional services firm.
• Knowledge of job costing, contract file administration, and project revenue.

Responsibilities

• Set up project information in accounting databases according to contract terms.
• Review expenses and prepare timesheets; ensure timely processing.
• Generate prebill reports and finalize client invoices with attachments.
• Track accounts receivable/payable and monitor variances.
• Advise project managers on financial aspects of contracts.
• Mentor junior project administrators and supervise staff as needed.

Skills

Project coordination

Organizational skills

Effective written communication

Time management

Ability to work under deadlines

Education

High school diploma

Associate degree in accounting/finance

Bachelor's degree in accounting/finance

Tools

BST software

Deltek

Wind2

Microsoft Office

Excel

Job description

Geosyntec Consultants, Inc. seeks a Project Administrator III to support billing, accounting, and project data management in Houston, TX, with potential for remote work. You will interact with billing staff, clients, vendors, and subcontractors, ensuring accurate contract setup and timely invoicing.

The role requires strong organizational skills, experience in project administration, and proficiency in MS Office and Excel. Travel to client sites may be required on occasion.