Remote Project Administrator III - Billing & Finance

Geosyntec Consultants, Inc.; Boca Raton (FL); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Geosyntec Consultants, Inc. is seeking a Project Administrator III to support billing, contracts, and project accounting across the U.S. You will interact with clients, vendors, and internal teams, ensuring data accuracy and timely processing.

The role requires strong organizational skills, adherence to policies, and the ability to manage multiple priorities while reporting to project managers. Remote/home-office flexibility may be available at the company’s discretion.

Qualifications

• High school diploma and 9+ years of project or contract administration experience.
• Ability to read and comprehend complex contracts and write correspondences.
• Knowledge of job costing, contract file administration and project revenue comprehension.
• Proficiency in Microsoft Office and Excel.
• Experience with BST, Deltek, Wind2 accounting systems preferred.
• Accurate data entry, writing and editing skills.
• Ability to multi-task in a fast-paced environment and meet deadlines.
• Ability to present information to Project Managers and internal clients.
• Valid U.S. driver’s license and clean driving record.

Responsibilities

• Read and interpret contract provisions and set up project data in accounting systems.
• Review and submit employee expense reports for timely payment.
• Establish new unit pricing codes with accounting.
• Process electronic timesheets and align with labor and project billing.
• Initiate billing cycle and finalize invoices with attachments.
• Track accounts receivable and payable for projects.
• Assess project revenue and variances for budget adjustments.
• Support monthly accounting close and generate management reports.
• Mentor junior Project Administrators and assist with staffing.

Skills

Project administration

Contract administration

Financial analysis

Excel proficiency

Data interpretation

Education

High school diploma

Associate degree in accounting or finance

Bachelor’s degree in accounting or finance

Tools

BST

Deltek

Wind2 accounting

Microsoft Office

Job description

Geosyntec Consultants, Inc. is seeking a Project Administrator III to support billing, contracts, and project accounting across the U.S. You will interact with clients, vendors, and internal teams, ensuring data accuracy and timely processing.

The role requires strong organizational skills, adherence to policies, and the ability to manage multiple priorities while reporting to project managers. Remote/home-office flexibility may be available at the company’s discretion.