Project Administrative Assistant at HMC Architects San Diego, CA

HMC Architects; San Diego (CA); Hybrid; USD 26,642 - 36,244; Full time

Benefits offered by this job

Employee stock ownership grants

Medical insurance

Paid time off

Job summary

HMC Architects is seeking an Administrative Assistant located in San Diego, California. The role involves providing administrative support to project managers and other staff, managing project data, and facilitating communication among teams. The ideal candidate will have a High School Diploma, at least two years of relevant office experience and proficiency with Microsoft Office. This position requires three days in the office and remote working on Mondays and Fridays. The hourly pay ranges from $19.34 to $26.31.

Qualifications

• Minimum two years general and administrative office experience.
• Familiarity with the construction industry is desired, but not required.
• Excellent written and verbal communication skills.

Responsibilities

• Respond promptly to client needs and solicit feedback.
• Act as a point of contact for all project data entry.
• Responsible for document control during all project phases.

Skills

Proficiency in Microsoft Office Suite

Organizational skills

Detail-oriented

Multi-tasking

Communication skills

Education

High School Diploma with two years of college courses preferred

Tools

Project Management software

Job description

Who We Are

HMC Architects is an employee‑owned design firm with a desire to make a difference in our communities. As a purpose‑driven firm based on values, our mission to design for good drives everything we do. And our ownership culture creates alignment and increased commitment to that mission, keeping us on track to being successful.

What We Do

Founded with the purpose of anticipating community needs, HMC aims to create designs that have a positive impact, now and into the future. We focus primarily on opportunities to have the most direct contribution to communities – through healthcare, education, and civic spaces.

Summary

Responsibilities include administrative support to construction administrators, project managers and principals throughout the course of a project. This position interacts with employees, consultants, clients, contractors, and office guests. Encourages teamwork by creating a climate where others are respected and valued. This position performs document control during all phases of a project.

This position is located in San Diego, California. The position requires 3 days in the office and the ability to work from home Mondays and Fridays.

Position Responsibilities

• Responds promptly to client needs, solicits client feedback to improve service, responds to requests for service and assistance, meets commitments
• Act as a point of contact for architects, clients, consultants, contractors, and various construction services teams
• Responsible for all project data entry on various platforms
• Utilizes resources, establishes priorities, and organizes work to meet/complete required department, program, project, or firm deadline
• Participates in meetings and help follow up on actions needed
• Responsible for writing and distributing meeting minutes for various projects and project managers
• Plans and organizes work assignments for optimum results
• Performs document control during all phases of a project, including governing agency submissions and communications, routing of RFIs, Submittals, change documents, and all correspondence between contractor and design team
• Light general office duties may also be required
• Assist with setting up conference rooms for meetings and coordinating with vendors
• Other duties as assigned

Position Requirements

• High School Diploma with two (2) years college related courses preferred, or equivalent experience.
• Minimum two (2) years general and administrative office experience
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
• Project Management software experience is preferred
• Detail‑oriented, multi‑tasking, energetic, adept at succeeding in fast‑paced environment
• Organizational skills and ability to establish priorities, objectives, and deadlines
• Speaks clearly and persuasively in positive / negative situations, listens, and gets clarification
• Writes clearly and informatively, edits work for spelling and grammar, presents numerical data effectively, able to read and interpret written data
• Ability to establish productive working relationships and to deal smoothly, effectively, and cooperatively with people at all levels
• Displays good work ethics – punctuality and attendance are a priority
• Provides an overall quality work product that contributes to the success of the department, project, or firm
• Familiarity with the construction industry is desired, but not required
• Familiarity with governing agencies and DSA/HCAI is a plus

The hourly range for this position is $19.34 to $26.31

The actual offered salary for this position will vary depending on multiple factors including the candidate’s qualification, education, position knowledge, work experience, skills, ability, work location, and internal incumbent compensation for similar roles. We do not anticipate individuals hired into this position will start at or near the top half of the range listed; the decision will be based on each individual case. The salary range listed above does not include other compensation elements such as discretionary bonus opportunities, employee stock ownership grants, paid time off, medical insurance and other wage and benefit opportunities.