Hybrid Administrative Partner for Engineering Projects

HKA Enterprises; Portland (OR); Hybrid; USD 33,000 - 36,000; Full time

Job summary

HKA Enterprises is seeking an experienced administrative assistant to support construction engineers, designers, and project managers on large facility projects. In this hybrid role, you will coordinate meetings, take notes, manage communications, and support data and logistics across onsite and remote teams.

The ideal candidate has at least 5 years of admin experience, strong MS Office skills, and a customer-service mindset.

Qualifications

• High school diploma or GED required.
• 5+ years of administrative assistant or relevant experience.
• Strong initiative, detail orientation, and ability to multitask in a fast-paced environment.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Outlook, Word, Excel, and MS Teams.
• Strong digital organization for managing emails, tasks, and workflows.
• Ability to take direction from multiple stakeholders and work collaboratively.
• Ability to lift up to 25 pounds as needed.

Responsibilities

• Schedule, coordinate, and support virtual and in-person meetings.
• Take, format, and distribute meeting notes and materials.
• Communicate with coworkers and project teams remotely and onsite.
• Plan and support meetings, trainings, and team events.
• Manage data, files, emails, tasks, and digital workflows.
• Coordinate food orders and other meeting logistics.
• Help maintain a high-functioning and inclusive team environment.
• Provide general administrative support and assist with ad hoc requests.

Skills

MS Office Proficiency

Verbal & Written Communication

Multi-tasking

Digital Organization

Attention to Detail

Team Collaboration

Education

High school diploma or GED

Tools

MS Outlook

MS Word

MS Excel

MS Teams

SharePoint/OneNote/PowerPoint (preferred)

Job description

HKA Enterprises is seeking an experienced administrative assistant to support construction engineers, designers, and project managers on large facility projects. In this hybrid role, you will coordinate meetings, take notes, manage communications, and support data and logistics across onsite and remote teams.

The ideal candidate has at least 5 years of admin experience, strong MS Office skills, and a customer-service mindset.