Hybrid Project Admin & Document Control Specialist

hmcarchitects; San Diego (CA); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Discretionary bonus opportunities

Employee stock ownership grants

Paid time off

Medical insurance

Job summary

HMC Architects is seeking a detail-oriented Project Administrative Assistant in its San Diego, California office. The role involves supporting construction administrators, project managers and principals, handling document control, meeting minutes, and data entry across project lifecycles.

Candidates should have at least a High School Diploma with two years of college courses preferred, plus two years of general administrative experience and strong MS Office skills.

Qualifications

• High School Diploma with two years college courses preferred, or equivalent experience.
• Minimum two years general and administrative office experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Provide administrative support to project administrators, managers, and principals.
• Handle document control, meeting minutes, and project data entry.
• Coordinate with clients, consultants, contractors, and office guests.
• Set up conference rooms and assist with meeting logistics.
• Maintain organized project files and support on-site and remote team members.

Skills

Detail-oriented

Multitasking

Organizational skills

Education

High School Diploma or equivalent with two years of college courses

Tools

Microsoft Office

Job description

HMC Architects is seeking a detail-oriented Project Administrative Assistant in its San Diego, California office. The role involves supporting construction administrators, project managers and principals, handling document control, meeting minutes, and data entry across project lifecycles.

Candidates should have at least a High School Diploma with two years of college courses preferred, plus two years of general administrative experience and strong MS Office skills.