Hybrid Programs & Events Coordinator

NYC Bar Association; New York (NY); Hybrid; USD 50,000 - 52,000; Full time

Benefits offered by this job

Medical plans

Dental insurance

Vision insurance

401K with employer match

Life insurance

Commuter benefits

Employee Assistance Program

Disability insurance

Free NYC Bar Association membership

CLE programs

Employee discounts

Job summary

The NYC Bar Association is seeking a Programs and Events Coordinator to provide administrative and logistical support for planning, coordinating, and executing live, hybrid, and virtual programs.

The role requires at least an Associate degree (or equivalent) and 1 year of experience, with strong data entry, MS Office, proofreading, and customer service skills. This position offers a hybrid schedule with competitive benefits and opportunities to engage in CLE programs.

Qualifications

• Associate level degree or higher, or equivalent experience.
• Minimum 1 year of relevant work experience.
• Strong data entry and general computer skills including Microsoft Office Suite.
• Excellent proofreading and communication skills (both verbal and written).
• Proactive and detail-oriented with excellent organizational skills.
• Strong time management skills and successfully prioritize workload.
• Ability and desire to provide excellent customer service.
• Can successfully work collaboratively as part of a team as well as independently
• Must be flexible to work evening hours and early mornings, as needed for programs held before and after general work hours. Occasional local travel may be required to visit law firms.

Responsibilities

• Support all aspects of program and event coordination from initial planning through post-event follow-up.
• Assist with the development and maintenance of program timelines, faculty and speaker lists, agendas, and event materials.
• Coordinate with internal departments, speakers, vendors, and other stakeholders to ensure program requirements and deadlines are met.
• Manage event logistics, including scheduling, room reservations, catering, audiovisual needs, presentation materials, and attendee communications.
• Work closely with internal teams and third-party vendors to coordinate speaker, presentation, technology, and technical requirements.
• Support the successful production and delivery of live, hybrid, and virtual events by ensuring all logistical and technical components are in place.
• Provide onsite event support, including registration, attendee check-in and check-out, room setup, speaker assistance, announcements, and distribution of program materials.
• Assist with the preparation and issuance of certificates of completion and other post-program documentation, as applicable.
• Maintain event records, registration data, and program-related files.
• Perform other duties as assigned.

Skills

Data entry

Microsoft Office Suite

Proofreading

Communication

Customer service

Time management

Teamwork

Detail-oriented

Education

Associate degree or higher

Job description

The NYC Bar Association is seeking a Programs and Events Coordinator to provide administrative and logistical support for planning, coordinating, and executing live, hybrid, and virtual programs.

The role requires at least an Associate degree (or equivalent) and 1 year of experience, with strong data entry, MS Office, proofreading, and customer service skills. This position offers a hybrid schedule with competitive benefits and opportunities to engage in CLE programs.