Hybrid Programs & Admin Specialist

Texas A&M University System; Austin (TX); Hybrid; USD 42,000 - 56,000; Full time

Job summary

The Program Specialist I, under general supervision, is responsible for providing specialized, administrative, and program support at the Austin office. Continued employment in this position is contingent upon the availability of funding and satisfactory performance.

The incumbent will serve as Urban Office Liaison, support division heads and managers, help develop procedures, collect and analyze financial data, and contribute to high-quality research reports and proposals.

Qualifications

• Knowledge of word processing and spreadsheet applications.
• Ability to multi-task and work cooperatively with others.
• Excellent verbal and written communication skills.
• Strong interpersonal, organizational, and customer service skills.
• Maintains attention to detail and utilizes sound judgment.
• Proficiency in word processing, spreadsheet, presentation, and email applications.
• Proficiency in developing office processes and procedures, including templates, tools, and supporting job aids.

Responsibilities

• Serve as Urban Office Liaison for the Austin Urban Office and provide administrative support to supervisors and partnering departments.
• Provide administrative and program support to Austin Office Division Heads and Program Managers.
• Develop and continuously improve operational procedures.
• Collect, prepare, analyze, and update financial data and other information related to project and program management.
• Create, review, and help deliver high-quality research reports, progress reports, proposals, and other complex documents.
• Other duties as assigned.

Skills

Word processing

Spreadsheets

Verbal communication

Written communication

Interpersonal skills

Organizational skills

Customer service

Attention to detail

Judgment

Education

Bachelor’s degree or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Teams

SharePoint

OneDrive

Lists

Planner

Forms

Job description

The Program Specialist I, under general supervision, is responsible for providing specialized, administrative, and program support at the Austin office. Continued employment in this position is contingent upon the availability of funding and satisfactory performance.

The incumbent will serve as Urban Office Liaison, support division heads and managers, help develop procedures, collect and analyze financial data, and contribute to high-quality research reports and proposals.