Hybrid Program Assistant - Part-Time (30 hrs/wk)

The Hollister Group; Cambridge (MA); Hybrid; USD 77,146,000 - 82,656,000; Part time

Job summary

The Hollister Group is seeking a Program Assistant to support diverse initiatives within a federally funded organization. This hybrid role offers about 30 hours per week, balancing remote work with in-office collaboration in Cambridge, MA.

You will manage applications, coordinate outreach, maintain data accuracy, and support operational activities to drive meaningful programs. Requirements include a Bachelor’s degree, strong organizational and communication skills, and experience with QuickBooks

Qualifications

• Bachelor’s degree required.
• Strong organizational and communication skills.
• Experience with QuickBooks and Mailchimp.
• Hybrid in-office/remote work capability.
• Experience supporting program administration or coordination preferred.

Responsibilities

• Collaborate with teams to ensure applications and project deliverables are organized.
• Facilitate communication and updates throughout the application process.
• Dispatch follow-up emails regarding program information and deadlines.
• Draft initial social media posts; finalization by team leads.
• Assist with reimbursement processing.
• Create event entries in the Hub Portal and QuickBooks.
• Maintain records of participant and team statuses.
• Distribute surveys prior to workshops.
• Update historical records of team outcomes and milestones.
• Monitor attendance at pre-help sessions and assist outreach.
• Manage manual data entry and maintain data integrity.
• Generate visual content for social media channels.
• Oversee contact database management in Mailchimp.

Skills

Strong organizational skills

Excellent communication

Hybrid work capability

Independent worker

Education

Bachelor's degree

Tools

QuickBooks

Mailchimp

Job description

The Hollister Group is seeking a Program Assistant to support diverse initiatives within a federally funded organization. This hybrid role offers about 30 hours per week, balancing remote work with in-office collaboration in Cambridge, MA.

You will manage applications, coordinate outreach, maintain data accuracy, and support operational activities to drive meaningful programs. Requirements include a Bachelor’s degree, strong organizational and communication skills, and experience with QuickBooks