Hybrid Production Coordinator - Theater Ops & Scheduling

Playwright Co; Washington (District of Columbia); Híbrido; USD 55.000 - 65.000; Jornada completa

Descripción de la vacante

Woolly Mammoth Theatre Company in Washington, DC is seeking a Production Coordinator to join the Production Management team. This full-time role supports administrative functions, coordinating schedules, contracts, budgets, and communications among designers, stage managers, and running crews.

You will draft and send production paperwork, manage calendars, assist with onboarding, manage the production database and contracting board, and help plan design meetings, rehearsals, and notes sessions.

Formación

• High attention to detail and accuracy.
• Strong verbal and written communication, and the ability to communicate sometimes complex financial, operational, and scheduling requirements/processes into simplified terms.
• Proficiency with Microsoft Office

Responsabilidades

• Assist with the daily operations of the Production Office including drafting and sending schedules, calendars, contracts, and other production paperwork; participate in contract negotiation and administration.
• Facilitate email and in-person communication among collaborators, such as designers, directors, artists, and technicians.
• Participate in budget management, financial reporting, and procurement processes for the department; processing payments and reimbursements; handling Bill Spend & Expense cards for temporary staff.
• Support scheduling design meetings, production meetings, debriefs, and department meetings using Outlook and polling tools.
• Prepare agendas and take notes during meetings to facilitate coordination.
• Assist with hiring recommendations and contact information for designers, electricians/carpenters, stage managers, and run crew; onboarding as needed.
• Assist with productions rehearsals and previews, including coverage when leadership is absent; coordinate tickets and communication with Front of House.
• Manage job postings for designers, stage managers, and crew across platforms; draft and send I&A checks and LOAs; onboarding with Finance.
• Assisting with onboarding of new Production staff; help manage production database; manage contracting board via Monday.com.
• Develop relationships with designers, directors, artists, overhire, and crew; innovate to create/refine systems for a growing department; collaborate across departments.

Conocimientos

Attention to detail

Verbal and written communication

Herramientas

Microsoft Office

Descripción del empleo

Woolly Mammoth Theatre Company in Washington, DC is seeking a Production Coordinator to join the Production Management team. This full-time role supports administrative functions, coordinating schedules, contracts, budgets, and communications among designers, stage managers, and running crews.

You will draft and send production paperwork, manage calendars, assist with onboarding, manage the production database and contracting board, and help plan design meetings, rehearsals, and notes sessions.