Hybrid Permitting & Project Coordinator

Alpha-3-Consulting; Hamilton Township (NJ); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health/Dental/Vision

401(k) match

10 Paid Holidays

20 Paid-time-off days

Job summary

Alpha 3 is seeking an administrative professional to provide project support with a focus on permitting coordination in Hamilton, NJ. The role is full-time with a hybrid schedule: three days in office (Tue–Thu) and two days remote.

The ideal candidate has 2+ years in project administration or related fields, strong organization and communication skills, and proficiency in Microsoft Office. Benefits include health/dental/vision, 401(k) match, holidays, and PTO.

Qualifications

• Associate’s or Bachelor’s degree preferred.
• 2+ years of experience in project administration, permitting, engineering, construction, or related field preferred.
• Strong organizational, communication, and time-management skills.
• Detail-oriented with the ability to manage multiple projects and deadlines.
• Proficient in Microsoft Office Suite.

Responsibilities

• Coordinate preparation and submission of permit packages, including drawings, specifications, and supporting documentation.
• Track permit applications, approvals, comments, and deadlines; communicate status and potential delays to project management.
• Coordinate with engineering, construction, regulatory, and project teams to ensure permit requirements are addressed.
• Support permit closeout and maintain permitting logs, document registers, drawing lists, and project records.
• Draft and edit correspondence and emails to clients, subcontractors, regulatory agencies, and other offices.
• Prepare meeting notes and assist with project scheduling and coordination of engineering resources.
• Assist with proposals, opportunities, bid schedules, invoices, expense reports, and project cost accounting.
• Support office procedures, project management team, meetings, functions, and other administrative needs as required.

Skills

Organization

Communication

Time management

Multidisciplinary coordination

Education

Associate’s or Bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

Alpha 3 is seeking an administrative professional to provide project support with a focus on permitting coordination in Hamilton, NJ. The role is full-time with a hybrid schedule: three days in office (Tue–Thu) and two days remote.

The ideal candidate has 2+ years in project administration or related fields, strong organization and communication skills, and proficiency in Microsoft Office. Benefits include health/dental/vision, 401(k) match, holidays, and PTO.