Hybrid Permitting & Project Coordination Specialist

Alpha 3 Consulting, LLC; Hamilton Township (NJ); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health/Dental/Vision (75% premiums)

401(k) with 5% company match

10 paid holidays

20 paid time off days

Job summary

Alpha 3 Consulting, LLC is seeking an administrative professional to provide support to engineering and project teams, focusing on permitting coordination, documentation, scheduling, and communication. This hybrid, full-time role involves coordinating with clients, subcontractors, and regulatory agencies to keep projects on schedule.

The position requires an Associate’s or Bachelor’s degree and 2+ years of related experience, strong organizational skills, and proficiency with Microsoft Office.

Qualifications

• Associate’s or Bachelor’s degree preferred.
• 2+ years of experience in project administration, permitting, engineering, construction, or a related field preferred.
• Strong organizational, communication, and time-management skills.
• Detail-oriented with the ability to manage multiple projects and deadlines.
• Proficient in Microsoft Office Suite.
• Ability to work independently and effectively coordinate with multidisciplinary teams.

Responsibilities

• Coordinate preparation and submission of permit packages, including drawings, specifications, and supporting documentation.
• Track permit applications, approvals, comments, and deadlines; communicate status and potential delays to project management.
• Coordinate with engineering, construction, regulatory, and project teams to ensure permit requirements are addressed.
• Support permit closeout and maintain permitting logs, document registers, drawing lists, and project records.
• Draft and edit correspondence and emails to clients, subcontractors, regulatory agencies, and other offices.
• Prepare meeting notes and assist with project scheduling and coordination of engineering resources.
• Assist with proposals, opportunities, bid schedules, invoices, expense reports, and project cost accounting.
• Support office procedures, project management team, meetings, functions, and other administrative needs as required.

Skills

Strong organizational skills

Time-management

Microsoft Office Suite

Independent worker

Cross-functional coordination

Education

Associate’s or Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Alpha 3 Consulting, LLC is seeking an administrative professional to provide support to engineering and project teams, focusing on permitting coordination, documentation, scheduling, and communication. This hybrid, full-time role involves coordinating with clients, subcontractors, and regulatory agencies to keep projects on schedule.

The position requires an Associate’s or Bachelor’s degree and 2+ years of related experience, strong organizational skills, and proficiency with Microsoft Office.