Project Administrator - Permitting

Alpha 3 Consulting, LLC; Hamilton Township (NJ); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health/Dental/Vision (75% premiums)

401(k) with 5% company match

10 paid holidays

20 paid time off days

Job summary

Alpha 3 Consulting, LLC is seeking an administrative professional to provide support to engineering and project teams, focusing on permitting coordination, documentation, scheduling, and communication. This hybrid, full-time role involves coordinating with clients, subcontractors, and regulatory agencies to keep projects on schedule.

The position requires an Associate’s or Bachelor’s degree and 2+ years of related experience, strong organizational skills, and proficiency with Microsoft Office.

Qualifications

• Associate’s or Bachelor’s degree preferred.
• 2+ years of experience in project administration, permitting, engineering, construction, or a related field preferred.
• Strong organizational, communication, and time-management skills.
• Detail-oriented with the ability to manage multiple projects and deadlines.
• Proficient in Microsoft Office Suite.
• Ability to work independently and effectively coordinate with multidisciplinary teams.

Responsibilities

• Coordinate preparation and submission of permit packages, including drawings, specifications, and supporting documentation.
• Track permit applications, approvals, comments, and deadlines; communicate status and potential delays to project management.
• Coordinate with engineering, construction, regulatory, and project teams to ensure permit requirements are addressed.
• Support permit closeout and maintain permitting logs, document registers, drawing lists, and project records.
• Draft and edit correspondence and emails to clients, subcontractors, regulatory agencies, and other offices.
• Prepare meeting notes and assist with project scheduling and coordination of engineering resources.
• Assist with proposals, opportunities, bid schedules, invoices, expense reports, and project cost accounting.
• Support office procedures, project management team, meetings, functions, and other administrative needs as required.

Skills

Strong organizational skills

Time-management

Microsoft Office Suite

Independent worker

Cross-functional coordination

Education

Associate’s or Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Alpha 3 is looking for talented individuals to join our team. Here at Alpha 3 we work on projects that have real, lasting impact. Our team is involved in shaping and improving critical infrastructure, and we’re looking for people who take pride in solving complex problems and seeing tangible results from their work.

Why Work at Alpha 3

Meaningful Impact

Work on challenging projects that make a difference

Growth & Development

Expand your skills with mentorship and continuous learning opportunities

Be part of a supportive, team-oriented environment that values your contributions

We offer a comprehensive benefits package and work-life balance

Hamilton, NJ Remote: WFH Flexible

Location:Hamilton, NJ

POSITION DESCRIPTION

Alpha 3 is seeking an administrative professional to provide administrative and project support to engineering and project teams, with a focus on permitting coordination, documentation, scheduling, and communication. This role coordinates with internal teams, clients, subcontractors, and regulatory agencies to help keep projects organized and on schedule. This is a full-time position with a hybrid work schedule. Three days per week (typically Tuesday-Thursday) are expected to be in the office and two days per week from home. Preferred office location Hamilton, NJ.

RESPONSIBILITIES

• Coordinate preparation and submission of permit packages, including drawings, specifications, and supporting documentation.
• Track permit applications, approvals, comments, and deadlines; communicate status and potential delays to project management.
• Coordinate with engineering, construction, regulatory, and project teams to ensure permit requirements are addressed.
• Support permit closeout and maintain permitting logs, document registers, drawing lists, and project records.
• Draft and edit correspondence and emails to clients, subcontractors, regulatory agencies, and other offices.
• Prepare meeting notes and assist with project scheduling and coordination of engineering resources.
• Assist with proposals, opportunities, bid schedules, invoices, expense reports, and project cost accounting.
• Support office procedures, project management team, meetings, functions, and other administrative needs as required.

REQUIRED QUALIFICATIONS

• Associate’s or Bachelor’s degree preferred.
• 2+ years of experience in project administration, permitting, engineering, construction, or a related field preferred.
• Strong organizational, communication, and time-management skills.
• Detail-oriented with the ability to manage multiple projects and deadlines.
• Proficient in Microsoft Office Suite.
• Ability to work independently and effectively coordinate with multidisciplinary teams.

Salary will be determined based on the qualifications and experience of the applicant.

Available benefits include:

• Health/Dental/Vision (75% of premiums company-paid)
• 401(k) (5% company match)
• 10 Paid Holidays
• 20 Paid-time-off days

Alpha 3 is focused on delivering management and technical services to companies that own, operate, or develop infrastructure assets, particularly in the energy industry. We deliver services including: Business Administration, Business Consulting, Commissioning Support, Construction Management, Engineering & Design, Operations Management, Project Controls, Project Management, and Training.

Alpha 3 is an Equal Opportunity Employer.

Details

Location: Hamilton, NJ

Employment Type: Full-Time

Salary: $45000 - $65000 /per year

Skill Level: Associate

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