Project Administrator - Permitting

Alpha 3 Consulting; Hamilton (NJ); Hybrid; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health/Dental/Vision

401(k) match

Paid holidays

Paid time off

Job summary

Alpha 3 Consulting in Hamilton, NJ is seeking a Project Administrator to support permitting coordination, documentation, scheduling, and client communication. This full-time role offers a hybrid schedule with three in-office days per week and two days from home, primarily in Hamilton, NJ.

You will coordinate permit packages, track applications and deadlines, and help maintain project records, while supporting proposals, invoices, and cost accounting as needed.

Qualifications

• Associate’s or Bachelor’s degree preferred.
• 2+ years of experience in project administration, permitting, engineering, construction, or a related field preferred.
• Strong organizational, communication, and time-management skills.
• Detail-oriented with the ability to manage multiple projects and deadlines.
• Proficient in Microsoft Office Suite.

Responsibilities

• Coordinate preparation and submission of permit packages, including drawings, specifications, and supporting documentation.
• Track permit applications, approvals, comments, and deadlines; communicate status and potential delays to project management.
• Coordinate with engineering, construction, regulatory, and project teams to ensure permit requirements are addressed.
• Support permit closeout and maintain permitting logs, document registers, drawing lists, and project records.
• Draft and edit correspondence and emails to clients, subcontractors, regulatory agencies, and other offices.
• Prepare meeting notes and assist with project scheduling and coordination of engineering resources.
• Assist with proposals, opportunities, bid schedules, invoices, expense reports, and project cost accounting.
• Support office procedures, project management team, meetings, functions, and other administrative needs as required.

Skills

Project coordination

Communication

Time management

Independent work

Multidisciplinary coordination

Education

Associate’s or Bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

Job Title:Project Administrator - PermittingLocation:Hamilton, NJPOSITION DESCRIPTIONAlpha 3 is seeking an administrative professional to provide administrative and project support to engineering and project teams, with a focus on permitting coordination, documentation, scheduling, and communication. This role coordinates with internal teams, clients, subcontractors, and regulatory agencies to help keep projects organized and on schedule. This is a full-time position with a hybrid work schedule. Three days per week (typically Tuesday-Thursday) are expected to be in the office and two days per week from home. Preferred office location Hamilton, NJ.

RESPONSIBILITIES

• Coordinate preparation and submission of permit packages, including drawings, specifications, and supporting documentation.
• Track permit applications, approvals, comments, and deadlines; communicate status and potential delays to project management.
• Coordinate with engineering, construction, regulatory, and project teams to ensure permit requirements are addressed.
• Support permit closeout and maintain permitting logs, document registers, drawing lists, and project records.
• Draft and edit correspondence and emails to clients, subcontractors, regulatory agencies, and other offices.
• Prepare meeting notes and assist with project scheduling and coordination of engineering resources.
• Assist with proposals, opportunities, bid schedules, invoices, expense reports, and project cost accounting.
• Support office procedures, project management team, meetings, functions, and other administrative needs as required.

REQUIRED QUALIFICATIONS

• Associate’s or Bachelor’s degree preferred.
• 2+ years of experience in project administration, permitting, engineering, construction, or a related field preferred.
• Strong organizational, communication, and time-management skills.
• Detail-oriented with the ability to manage multiple projects and deadlines.
• Proficient in Microsoft Office Suite.
• Ability to work independently and effectively coordinate with multidisciplinary teams.

Salary will be determined based on the qualifications and experience of the applicant.

Available benefits

• Health/Dental/Vision (75% of premiums company-paid)
• 401(k) (5% company match)
• 10 Paid Holidays
• 20 Paid-time-off days

Alpha 3 is focused on delivering management and technical services to companies that own, operate, or develop infrastructure assets, particularly in the energy industry. We deliver services including: Business Administration, Business Consulting, Commissioning Support, Construction Management, Engineering & Design, Operations Management, Project Controls, Project Management, and Training.

Alpha 3 is an Equal Opportunity Employer.