Hybrid PD Coordinator - Training, Events & CLE

Gravity Staffing, Inc.; New York (NY); Hybrid; USD 65,000 - 95,000; Full time

Job summary

Gravity Staffing, Inc. is assisting a prestigious global law firm in New York City to hire Professional Development Coordinators (and Senior Coordinators). The roles are hybrid, with four in-office days and duties spanning logistics, calendars, CLE credits and program administration.

The ideal candidates are highly organized, detail-oriented and able to communicate with stakeholders at all levels. Senior Coordinator will own programs, mentor juniors, and drive routine projects end-to-end.

Qualifications

• For Coordinator level, 2–4 years in training and development or similar in a law firm or professional setting.
• For Senior Coordinator level, 5–7 years in training and development or as a paralegal at a large law firm, coordinating complex programs.
• Experience in marketing communications, events or program administration is a plus.
• Experience with iManage, intranet, CE Manager, LMS and event platforms is a plus.
• Proficient in Microsoft Office, Adobe Acrobat, Zoom, Teams, Copilot and other AI tools.
• Strong time-management and organizational skills with attention to detail.
• Flexibility to provide occasional early-morning or evening program support.

Responsibilities

• Coordinate logistics for practice group trainings and summer associate programs, including invitations, materials, rooms, catering and presenter support.
• Support large-scale initiatives such as conferences, academies and department programming.
• Draft CLE compliance documents for internal trainings and sign-in sheets.
• Attend and monitor live and remote trainings; maintain compliance databases.
• Maintain PD calendars, calendars for groups, attendance trackers and resource centers.
• Manage pre-program logistics for client education programs and ensure CLE jurisdiction compliance.
• Oversee program execution including AV needs, room setup, catering and materials with Operations teams.
• Develop and maintain spreadsheets, reports and dashboards to support program administration and reporting.
• For Senior Coordinator, own programs/workstreams and guide junior team members through processes.

Tools

iManage

Intranet systems

CE Manager

Learning management systems

Event platforms

Intranet

Job description

Gravity Staffing, Inc. is assisting a prestigious global law firm in New York City to hire Professional Development Coordinators (and Senior Coordinators). The roles are hybrid, with four in-office days and duties spanning logistics, calendars, CLE credits and program administration.

The ideal candidates are highly organized, detail-oriented and able to communicate with stakeholders at all levels. Senior Coordinator will own programs, mentor juniors, and drive routine projects end-to-end.