Professional Development Coordinator

Gravity Staffing, Inc.; New York (NY); Hybrid; USD 65,000 - 95,000; Full time

Job summary

Gravity Staffing, Inc. is assisting a prestigious global law firm in New York City to hire Professional Development Coordinators (and Senior Coordinators). The roles are hybrid, with four in-office days and duties spanning logistics, calendars, CLE credits and program administration.

The ideal candidates are highly organized, detail-oriented and able to communicate with stakeholders at all levels. Senior Coordinator will own programs, mentor juniors, and drive routine projects end-to-end.

Qualifications

• For Coordinator level, 2–4 years in training and development or similar in a law firm or professional setting.
• For Senior Coordinator level, 5–7 years in training and development or as a paralegal at a large law firm, coordinating complex programs.
• Experience in marketing communications, events or program administration is a plus.
• Experience with iManage, intranet, CE Manager, LMS and event platforms is a plus.
• Proficient in Microsoft Office, Adobe Acrobat, Zoom, Teams, Copilot and other AI tools.
• Strong time-management and organizational skills with attention to detail.
• Flexibility to provide occasional early-morning or evening program support.

Responsibilities

• Coordinate logistics for practice group trainings and summer associate programs, including invitations, materials, rooms, catering and presenter support.
• Support large-scale initiatives such as conferences, academies and department programming.
• Draft CLE compliance documents for internal trainings and sign-in sheets.
• Attend and monitor live and remote trainings; maintain compliance databases.
• Maintain PD calendars, calendars for groups, attendance trackers and resource centers.
• Manage pre-program logistics for client education programs and ensure CLE jurisdiction compliance.
• Oversee program execution including AV needs, room setup, catering and materials with Operations teams.
• Develop and maintain spreadsheets, reports and dashboards to support program administration and reporting.
• For Senior Coordinator, own programs/workstreams and guide junior team members through processes.

Tools

iManage

Intranet systems

CE Manager

Learning management systems

Event platforms

Intranet

Job description

The NYC office of a prestigious, global law firm is looking for Professional Development Coordinators (and Senior Coordinators) to join their robust and growing team. The right candidates will be extremely organized and detail-oriented, with the ability to communicate at all levels of the organization and with outside stakeholders. This is a hybrid position (4 days in the office).

Responsibilities Include:

• Coordinate logistics for assigned practice group and summer associate program trainings, including invitations, reminder emails, materials, conference rooms, catering and presenter support.
• Support large-scale and recurring initiatives, including programs for incoming and lateral associates, summer associate training, department-wide conferences, practice group academies and department-specific programming
• Draft CLE compliance documents for internal trainings, including sign-in sheets, affirmation forms and timed agendas.
• Attend and monitor live and remote training programs.
• Maintain the firm’s compliance training database by entering attorney CLE credit information promptly.
• Maintain the Professional Development (PD) department calendar, practice group training calendars, attendance trackers and resource centers.
• Manage pre-program logistics for client education programs, including creating CLE compliance documents, coordinating materials preparation, ensuring content satisfies multiple CLE jurisdictions and communicating with partners and clients. Maintain detailed task lists.
• Oversee program execution, including audio-visual needs, room set-ups, catering and event materials, in coordination with Operations teams for on-site and off-site programs.
• Develop and maintain accurate spreadsheets, reports, dashboards and other tracking tools to support institutional knowledge, program administration, participation reporting and project management
• For the Senior Coordinator level, take primary ownership of assigned programs or workstreams, anticipate risks and dependencies, guide junior team members on established processes and independently drive routine projects from planning through completion

Skills and Requirements:

Education and/or Experience:

• For the Coordinator level, 2-4 years of experience in training and development, professional development, events or program administration, alumni relations or administration in a law firm or similar professional environment preferred;
• For the Senior Coordinator level, 5-7 years of experience in training and development, professional development, events or program administration or as a paralegal at a large law firm, including demonstrated experience independently coordinating complex or high‑visibility programs and managing multiple stakeholders and deadlines
• Experience in marketing communications, events or program administration, training and development, legal personnel, recruitment or other talent management is a plus.
• Experience with iManage, intranet systems, CE Manager, learning management systems and event platforms a plus
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, Zoom, Teams, Copilot and other AI tools and relevant software and platforms, with the ability to learn new systems quickly
• Strong time‑management and organizational skills, with the ability to manage multiple workstreams, meet deadlines and shift priorities in a fast‑paced environment, while maintaining exceptional attention to detail and a commitment to accurate work
• Flexibility to provide occasional early‑morning or evening program support as business needs require