Hybrid Payroll & Finance Executive Assistant

Aramark; Philadelphia (Philadelphia County); Hybrid; USD 52,000 - 66,000; Full time

Job summary

Aramark is hiring a LOB Executive Administrative Assistant, Payroll & Financial Administration, to support payroll processing, timekeeping, and invoice management across eight regions from a hybrid Philadelphia office.

The role requires strong organizational skills, discretion with confidential information, and excellent communication. You will coordinate with Payroll, Accounts Payable, and field operations to ensure accuracy and strong financial controls.

Qualifications

• High school diploma or equivalent; Associate degree preferred.
• 2+ years in administrative, payroll, finance or HR related roles.
• Experience with payroll, timekeeping, or financial systems preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to handle confidential information discreetly.
• Strong customer service and relationship-building skills.
• Proficiency in Microsoft Office; Excel and Outlook.

Responsibilities

• Payroll Administration: Review, edit, and process payroll transactions for associates across eight regions.
• Payroll Administration: Monitor and validate payroll data for accuracy and compliance with policies and procedures.
• Payroll Administration: Track and maintain PTO, vacation, and paid leave records; provide regular reports.
• Payroll Administration: Partner with managers and regional teams to resolve payroll issues promptly.
• Payroll Administration: Assist with payroll corrections and documentation as required.
• Financial Administration: Process invoices and support payment coordination across the line of business.
• Financial Administration: Ensure invoices are submitted accurately and timely.
• Financial Administration: Maintain organized financial records and support internal audits.
• Operational Support: Serve as liaison between operations, Payroll, HR, Finance, and Accounts Payable.
• Operational Support: Respond to payroll and invoice inquiries with professional, customer-focused support.
• Operational Support: Support special projects and other administrative initiatives as assigned.

Skills

Attention to detail

Organizational skills

Discretion with confidential info

Customer service

Communication skills

Microsoft Office Suite

Time management

Education

High school diploma or equivalent

Associate's degree preferred

Tools

Payroll systems

Timekeeping systems

Financial systems

Job description

Aramark is hiring a LOB Executive Administrative Assistant, Payroll & Financial Administration, to support payroll processing, timekeeping, and invoice management across eight regions from a hybrid Philadelphia office.

The role requires strong organizational skills, discretion with confidential information, and excellent communication. You will coordinate with Payroll, Accounts Payable, and field operations to ensure accuracy and strong financial controls.