Hybrid Part-Time Dept Operations Coordinator – Higher Ed

Above The Rest Staffing, Inc.; Denver (CO); Hybrid; USD 36,000 - 39,000; Part time

Benefits offered by this job

Weekly Pay

Paid Sick Leave

Retirement Savings Plan

Personalized Support

Job summary

Above The Rest Staffing in Denver, CO is seeking a part-time Department Operations Coordinator for a higher-education client. Hybrid role with mostly remote work and 1–2 days per month on-site in downtown Denver.

The position supports executive leadership, All-Hands meetings, scheduling, and team culture initiatives. The role requires 3+ years of administrative or executive support experience, strong Microsoft 365 and Zoom skills, and a professional, proactive demeanor.

Qualifications

• 3+ years of administrative, executive support, or department coordination experience (Higher Education or Public Sector experience is a major plus!).
• Advanced proficiency with Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel) and Zoom.
• Ability to work a consistent daily morning schedule (8:00 AM to 11:00 AM/12:00 PM) and report on-site in Denver, CO 1–2 times per month as needed.

Responsibilities

• Coordinate department-wide All-Hands meetings and bi-weekly team check-ins in virtual, hybrid, and in-person formats.
• Handle calendar management and high-priority meeting scheduling for the CIO and departmental Directors.
• Organize location tours, manage catering/food orders, coordinate schwag, and schedule photographers for department events.
• Partner with the CIO and Directors on meeting themes, presentation materials, topic agendas, and MC assignments across teams.
• Process PCard transactions, travel expense reports, invoice approvals, office supply orders, and quarterly form updates.
• Support new hire administrative onboarding and partner on department culture and recognition initiatives.

Skills

Administrative support

Calendar management

Communication skills

Organizational skills

Tools

Microsoft 365

Zoom

Job description

Above The Rest Staffing in Denver, CO is seeking a part-time Department Operations Coordinator for a higher-education client. Hybrid role with mostly remote work and 1–2 days per month on-site in downtown Denver.

The position supports executive leadership, All-Hands meetings, scheduling, and team culture initiatives. The role requires 3+ years of administrative or executive support experience, strong Microsoft 365 and Zoom skills, and a professional, proactive demeanor.