Operations Coordinator

PEAC Solutions; Herndon (VA); Hybrid; USD 34,000 - 48,000; Full time

Job summary

PEAC Solutions in Herndon, VA is seeking an Operations Coordinator for a hybrid role based in our office three days a week with two days remote.

You will handle day-to-day operations for assigned customer accounts, process orders, reconcile invoices, prepare lease contracts, and ensure accurate booking in line with internal controls. The ideal candidate has at least 1 year of related experience, strong organizational and communication skills, and proficiency in MS Office.

Qualifications

• Minimum of 1 year of applicable work experience; bachelor’s degree preferred.
• Strong customer service, verbal, and written communication skills.
• Excellent organizational skills, attention to detail, and ability to manage multiple tasks independently.
• Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.

Responsibilities

• Serve as the primary contact for assigned customer accounts, ensuring exceptional customer service and timely issue resolution.
• Process and maintain accurate data entry for customer accounts, purchase orders, contracts, and lease documentation within required deadlines.
• Prepare, review, and reconcile purchase orders, invoices, and lease documentation to ensure accuracy prior to booking and payment processing.
• Collaborate with sales, customers, vendors, and internal departments to resolve outstanding issues and support operational efficiency.
• Draft, review, and verify standard and non-standard lease contracts in compliance with internal controls and legal requirements.
• Review all lease opportunities for completeness and accuracy prior to submitting transactions for booking.
• Create and maintain lease files, UCC financing statements, and asset records to ensure accurate and up-to-date documentation.
• Support additional operational and remarketing activities, including audits, reconciliations, and special projects as assigned.

Skills

Customer service

Data entry

Multitasking

Communication

Education

Bachelor's degree preferred

Tools

Excel

Word

Outlook

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Operations Coordinator

Full Time HERNDON, Herndon, VA, US

Salary Range: $25.00 To $35.00 Hourly

Operations Coordinator

We are PEAC Solutions—large enough to finance the globe, yet small enough to stand shoulder-to-shoulder with our customers. We believe in the power of partnership and the promise of possibility. Our purpose is to fuel growth by providing smart, flexible lending solutions that help businesses overcome obstacles and seize new opportunities. Backed by HPS Investment Partners, a leading global investment firm, we offer equipment financing, working capital, and inventory lending solutions that keep businesses moving forward. As the world’s largest independent equipment finance company, we are expanding our global footprint—and we are doing it with purpose, grit, and a commitment to those we serve.

You are someone who thrives in an environment where ambition meets action. You bring curiosity, resilience, and a strong sense of accountability. You see challenges as opportunities and believe in making an impact for customers, for your team, and for the business. If you are looking to be a part of a company that values partnership over hierarchy and purpose over routine, your next chapter could start here.

The Operations Coordinator is responsible for supporting the day-to-day operations of assigned customer accounts. This role includes processing orders, reconciling and paying vendor invoices, preparing lease contracts, and submitting transactions for booking in accordance with internal controls and company procedures. The ideal candidate will demonstrate strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Essential Functions:

• Serve as the primary point of contact for assigned customer accounts, ensuring exceptional customer service and timely issue resolution.
• Process and maintain accurate data entry for customer accounts, purchase orders, contracts, and lease documentation within required deadlines.
• Prepare, review, and reconcile purchase orders, invoices, and lease documentation to ensure accuracy prior to booking and payment processing.
• Collaborate with sales, customers, vendors, and internal departments to resolve outstanding issues and support operational efficiency.
• Draft, review, and verify standard and non-standard lease contracts in compliance with internal controls and legal requirements.
• Review all lease opportunities for completeness and accuracy prior to submitting transactions for booking.
• Create and maintain lease files, UCC financing statements, and asset records to ensure accurate and up-to-date documentation.
• Support additional operational and remarketing activities, including audits, reconciliations, and special projects as assigned.

Qualifications:

• Minimum of 1 year of applicable work experience; bachelor’s degree preferred.
  Strong customer service, verbal, and written communication skills.
• Excellent organizational skills, attention to detail, and ability to manage multiple tasks independently.
• Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
• Ability to reconcile invoices, analyze data for accuracy and consistency, and learn operational systems, reporting tools, and financial processes within the first six months of employment.

Additional Information:

This is a hybrid position, based in our Herndon, VA office, three days a week, with two days remote.

PEAC Solutions is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, disability, religion, national origin, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

The successful candidate will receive competitive compensation along with our benefit package which includes medical, dental, vision, life insurance, short and long-term disability, 401(k) with match, flexible spending, and paid time off. PEAC provides one paid day off per year to support community involvement. Celebrate you by also having off your birthday on us!