Hybrid Operations Assistant: Facilities & Vendors

Commonwealth-Medical-Services; Lexington (KY); Hybrid; USD 21,000 - 28,000; Part time

Job summary

Commonwealth-Medical-Services is seeking an Operations Assistant to support facilities, vendors, and projects in a hybrid role combining on-site activity and remote work.

The ideal candidate is organized, proactive, and comfortable communicating with vendors and internal staff. Responsibilities include property research, vendor quotes, office openings, and maintaining detailed records across multiple projects.

Qualifications

• Organized, resourceful, detail-oriented, and proactive.
• Comfortable communicating professionally with vendors and partners.
• Able to manage multiple priorities and deadlines.
• Willingness to take initiative and research solutions independently.
• Experience in coordinating facilities or operations is a plus.

Responsibilities

• Research commercial properties, vendors, and service providers across markets.
• Obtain quotes by phone and email; organize findings for review.
• Coordinate with vendors, property contacts, and staff to address facility needs.
• Assist with new office openings, relocations, and furniture/equipment setup.
• Maintain facility records, vendor information, contracts, inventories, and compliance docs.
• Create and maintain internal trackers and operational reports.
• Prepare summaries for leadership review and track project progress.
• Travel up to 20% for new site openings and facility projects.

Skills

Organizational skills

Professional communication

Research and sourcing

Multitasking

Independent work

Tools

MS Office/Google Workspace

Vendor management

Job description

Commonwealth-Medical-Services is seeking an Operations Assistant to support facilities, vendors, and projects in a hybrid role combining on-site activity and remote work.

The ideal candidate is organized, proactive, and comfortable communicating with vendors and internal staff. Responsibilities include property research, vendor quotes, office openings, and maintaining detailed records across multiple projects.