Hybrid Operations & Admin Coordinator

CASE, LLC; Bozeman (MT); Hybrid; USD 33,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Retirement plan

Professional development

Job summary

CASE, LLC in Bozeman, MT seeks an Administrative & Operations Assistant to support the Owner, Director of Operations, and management team. This hands-on role focuses on staying organized, coordinating schedules, and clear communication with clients and staff.

You'll manage calendars for 8–10 employees, handle phones, organize files, assist with project setup, and provide basic laboratory sample support after training. Hybrid work and comprehensive benefits are offered.

Qualifications

• Highly organized and dependable.
• Strong MS Office skills, including Outlook, Word, and Excel.
• Able to manage multiple schedules and changing priorities.
• Professional phone and email communication.
• Detail-oriented with strong follow-through.
• Able to learn new systems and follow established procedures.
• Previous administrative support or office coordination experience preferred.

Responsibilities

• Coordinate the Owner's calendar and emails, and manage follow-up items.
• Provide daily administrative support to the Director of Operations and management team.
• Coordinate scheduling for 8–10 inspectors and technicians.
• Communicate assignments and schedule changes to field staff and management.
• Answer phones and route incoming requests professionally.
• Communicate with clients regarding scheduling and documents.
• Assist with onboarding new projects and organizing project files and documentation.
• Maintain organized digital and physical records.
• Schedule meetings and track deadlines and action items.

Skills

Highly organized

Excellent communication

Detail-oriented

Independently seeks initiative

Multi-schedule management

Adaptability

Tools

Outlook

Word

Excel

Job description

CASE, LLC in Bozeman, MT seeks an Administrative & Operations Assistant to support the Owner, Director of Operations, and management team. This hands-on role focuses on staying organized, coordinating schedules, and clear communication with clients and staff.

You'll manage calendars for 8–10 employees, handle phones, organize files, assist with project setup, and provide basic laboratory sample support after training. Hybrid work and comprehensive benefits are offered.