Hybrid Onboarding Specialist — HR & Welcome Leader

Aston Carter; United States; Hybrid; USD 30,000 - 39,000; Full time

Job summary

Aston Carter is seeking an organized Onboarding Specialist to support new hires through every stage of the onboarding process. This role acts as the primary contact for incoming employees, ensuring a smooth transition from offer acceptance through orientation and training.

Based in Peekskill, NY with a hybrid 35-hour workweek, you will coordinate documentation, background checks, and orientation sessions, maintain HRIS records, and collaborate with HR, Talent Acquisition, and hiring managers to

Qualifications

• 2+ years of experience in onboarding, HR support, recruiting coordination, or a related field.
• Experience managing new hire documentation, background checks, and onboarding processes.
• Familiarity with HRIS, ATS platforms, and employee record management.
• Strong organizational, communication, and customer service skills.
• High attention to detail and ability to manage multiple priorities.
• Bachelor's degree preferred.

Responsibilities

• Coordinate onboarding activities from offer acceptance through start date.
• Serve as the main point of contact for new hires, answering questions and providing guidance.
• Prepare, distribute, and track onboarding paperwork and employment documentation.
• Coordinate background checks, pre-employment requirements, and orientation sessions.
• Maintain accurate employee records within HRIS and ATS.
• Partner with HR, Talent Acquisition, hiring managers, and other departments to ensure a seamless onboarding experience.

Skills

Onboarding coordination

HR support

Recruiting coordination

HRIS & ATS familiarity

Organizational skills

Communication skills

Attention to detail

Customer service

Education

Bachelor's degree preferred

Job description

Aston Carter is seeking an organized Onboarding Specialist to support new hires through every stage of the onboarding process. This role acts as the primary contact for incoming employees, ensuring a smooth transition from offer acceptance through orientation and training.

Based in Peekskill, NY with a hybrid 35-hour workweek, you will coordinate documentation, background checks, and orientation sessions, maintain HRIS records, and collaborate with HR, Talent Acquisition, and hiring managers to