Onboarding Specialist

Aston Carter; United States; Hybrid; USD 30,000 - 39,000; Full time

Job summary

Aston Carter is seeking an organized Onboarding Specialist to support new hires through every stage of the onboarding process. This role acts as the primary contact for incoming employees, ensuring a smooth transition from offer acceptance through orientation and training.

Based in Peekskill, NY with a hybrid 35-hour workweek, you will coordinate documentation, background checks, and orientation sessions, maintain HRIS records, and collaborate with HR, Talent Acquisition, and hiring managers to

Qualifications

• 2+ years of experience in onboarding, HR support, recruiting coordination, or a related field.
• Experience managing new hire documentation, background checks, and onboarding processes.
• Familiarity with HRIS, ATS platforms, and employee record management.
• Strong organizational, communication, and customer service skills.
• High attention to detail and ability to manage multiple priorities.
• Bachelor's degree preferred.

Responsibilities

• Coordinate onboarding activities from offer acceptance through start date.
• Serve as the main point of contact for new hires, answering questions and providing guidance.
• Prepare, distribute, and track onboarding paperwork and employment documentation.
• Coordinate background checks, pre-employment requirements, and orientation sessions.
• Maintain accurate employee records within HRIS and ATS.
• Partner with HR, Talent Acquisition, hiring managers, and other departments to ensure a seamless onboarding experience.

Skills

Onboarding coordination

HR support

Recruiting coordination

HRIS & ATS familiarity

Organizational skills

Communication skills

Attention to detail

Customer service

Education

Bachelor's degree preferred

Job description

Onboarding Specialist

Location: Peekskill, NY

Schedule: Hybrid (35 Hours per week)

About the Role

We are seeking an organized and people-focused Onboarding Specialist to support new hires through every stage of the onboarding process. This role serves as the primary point of contact for incoming employees, ensuring a smooth and positive transition from offer acceptance through orientation and training.

Key Responsibilities

• Coordinate onboarding activities from offer acceptance through start date.
• Serve as the main point of contact for new hires, answering questions and providing guidance.
• Prepare, distribute, and track onboarding paperwork and employment documentation.
• Coordinate background checks, pre-employment requirements, and orientation sessions.
• Maintain accurate employee records within HRIS and applicant tracking systems.
• Partner with HR, Talent Acquisition, hiring managers, and other departments to ensure a seamless onboarding experience.

Qualifications

• 2+ years of experience in onboarding, HR support, recruiting coordination, or a related field.
• Experience managing new hire documentation, background checks, and onboarding processes.
• Familiarity with HRIS, ATS platforms, and employee record management.
• Strong organizational, communication, and customer service skills.
• High attention to detail and ability to manage multiple priorities.
• Bachelor's degree preferred.

Work Environment

• Hybrid schedule: 3 days onsite in Peekskill, NY and 2 days remote.
• Monday through Friday, 9:00 AM to 5:00 PM (35-hour work week).
• Initial training period may require additional onsite attendance.
• Collaborative environment supporting HR, Talent Acquisition, and operational teams.

Job Type & Location

This is a Contract to Hire position based out of Peekskill, NY.

Pay and Benefits

The pay range for this position is $22.00 - $28.21/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your jobclassification and length of employment. Benefits are subject to change and may besubject to specific elections, plan, or program terms. If eligible, the benefitsavailable for this temporary role may include the following:Medical, dental & visionCritical Illness, Accident, and Hospital401(k) Retirement Plan Pre-tax and Roth post-tax contributions availableLife Insurance (Voluntary Life & AD&D for the employee and dependents)Short and long-term disabilityHealth Spending Account (HSA)Transportation benefitsEmployee Assistance ProgramTime Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Nov 16, 2026.

Workplace Type

This is a hybrid position in Peekskill,NY.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.