Hybrid Office Support Specialist (Grants & Admin)

Illinois International; Urbana (IL); Hybrid; USD 39,000 - 48,000; Full time

Benefits offered by this job

Hybrid work options

Benefits eligibility

Job summary

Illinois Global Institute is seeking an Office Support Specialist to provide a broad range of administrative and clerical duties supporting two centers. The role includes financial processing, calendar management, meeting coordination, and handling confidential materials related to fellowships and admissions.

The position is 100% full-time Civil Service with potential hybrid work options after an initial on-site training period.

Qualifications

• High school diploma or equivalent.
• Two years of office/clerical experience or college coursework totalling two years.
• One year of work experience comparable to the second level of this series.

Responsibilities

• Manage financial payments and ensure timely processing.
• Provide administrative support and maintain calendars.
• Coordinate meetings and record minutes.
• Handle confidential materials for fellowships, scholarships, and MA admissions.
• Coordinate domestic and international shipping.

Skills

Communication skills

Calendar management

Confidentiality

Teamwork

Education

High School Diploma or equivalent

Associate’s Degree or equivalent credits

Tools

BANNER

Emburse

iBuy

Web Tools

My UI Financials

Contracts+

Inventory

Job description

Illinois Global Institute is seeking an Office Support Specialist to provide a broad range of administrative and clerical duties supporting two centers. The role includes financial processing, calendar management, meeting coordination, and handling confidential materials related to fellowships and admissions.

The position is 100% full-time Civil Service with potential hybrid work options after an initial on-site training period.