Hybrid Grant & Research Administration Specialist

Northwestern University; Chicago (IL); Hybrid; USD 26,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement plan

Paid time off

Job summary

Northwestern University in Chicago, IL is seeking an administrative grants analyst to support pre- and post-award activities for sponsored programs. This role will coordinate proposals, budgets, and document workflows in a hybrid work environment.

You will prepare proposals, track due dates, update bio sketches, and assist with financial reporting. The position emphasizes accuracy, responsiveness, and collaboration with faculty and finance teams.

Qualifications

• Bachelor's degree or higher required; experience in grant administration is a plus.
• Strong organizational and time-management skills with attention to detail.
• Proficiency with budgeting tools and spreadsheets for proposals and awards.

Responsibilities

• Assist with pre-award administration and proposal development.
• Handle post-award activities including budget tracking and cost transfers.
• Prepare budget worksheets and update biosketches as needed.
• Coordinate document uploads and ensure compliance with deadlines.
• Generate financial and technical reports for sponsors and internal teams.

Skills

Organization

Time management

Detail oriented

Education

Bachelor's degree or higher

Tools

Spreadsheets

Job description

Northwestern University in Chicago, IL is seeking an administrative grants analyst to support pre- and post-award activities for sponsored programs. This role will coordinate proposals, budgets, and document workflows in a hybrid work environment.

You will prepare proposals, track due dates, update bio sketches, and assist with financial reporting. The position emphasizes accuracy, responsiveness, and collaboration with faculty and finance teams.