Hybrid Office & Projects Coordinator

Integra Testing Services; Wheeling (IL); Hybrid; USD 48,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Paid time off (PTO)

Flexible remote work options

Professional development programs

Job summary

Integra Testing Services in Wheeling, IL, seeks a highly organized professional to manage daily hybrid office operations, coordinating administrative activities and streamlining workflows for in-person and remote staff.

You will support onboarding, maintain records and invoices, enter project data, and help improve communication. The role emphasizes accuracy, teamwork, and a proactive, inclusive culture. Experience with Office software and Salesforce is a plus.

Qualifications

• Proven experience in office administration, executive assistance, or related roles.
• Excellent organizational skills with the ability to manage multiple priorities.
• Proficient in data entry and office management software; Salesforce a plus.
• Experience supporting hybrid teams including offsite field staff.
• Strong verbal and written communication skills.
• Detail-oriented with accurate data entry and timely records.
• High school diploma required; associate or bachelor's preferred.
• Construction industry experience a plus.

Responsibilities

• Oversee and coordinate office operations for in-person and remote workflows.
• Organize schedules, meetings, and events.
• Manage office supplies and equipment calibration.
• Assist onboarding of new team members.
• Maintain records including invoices, contracts, waivers, and insurance certificates.
• Enter project and change order data into accounting system.
• Develop systems to improve administrative efficiency and communication.
• Monitor compliance with policies and workplace safety standards.
• Provide general administrative support to leadership and team members as needed.

Skills

Office Administration

Organization

Data Entry

Salesforce

Team Collaboration

Verbal & Written Communication

Hybrid Environment

Project Management Software

Education

High School Diploma

Associate Degree

Bachelor's Degree

Tools

Microsoft Office Suite

Job description

Integra Testing Services in Wheeling, IL, seeks a highly organized professional to manage daily hybrid office operations, coordinating administrative activities and streamlining workflows for in-person and remote staff.

You will support onboarding, maintain records and invoices, enter project data, and help improve communication. The role emphasizes accuracy, teamwork, and a proactive, inclusive culture. Experience with Office software and Salesforce is a plus.