Hybrid Office & Admin Coordinator

Investure; Charlottesville (VA); Hybrid; USD 55,000 - 65,000; Full time

Job summary

Investure, based in Charlottesville, Virginia, seeks an Administrative Coordinator to join the HR & Administration Team. This full-time role coordinates day-to-day office operations, scheduling, travel planning, expense reporting, and event support to maintain a welcoming, collegial office.

Reporting to the Investment Team Administrator, you will support onboarding, vendor management, meeting logistics, and general admin needs, with a remote option on Fridays.

Qualifications

• Bachelor’s degree preferred.
• Experience in an administrative or office coordination role.
• Proficient with standard office software (Word, PowerPoint, Excel, Outlook, Teams).
• Knowledge of Salesforce, Concur, and Expensify a plus.
• Strong teamwork and attention to detail.

Responsibilities

• Coordinate day-to-day office operations and vendor relations.
• Support scheduling, travel planning, expense reporting, and event coordination.
• Assist onboarding and HR processes.
• Coordinate internal meeting logistics and AV needs.
• Provide backup executive assistant support as needed.
• Support website maintenance and special projects.

Skills

Office coordination

Customer service

Team player

Detail oriented

Multi-tasking

Education

Bachelor’s degree preferred

Tools

Salesforce

Concur

Expensify

Job description

Investure, based in Charlottesville, Virginia, seeks an Administrative Coordinator to join the HR & Administration Team. This full-time role coordinates day-to-day office operations, scheduling, travel planning, expense reporting, and event support to maintain a welcoming, collegial office.

Reporting to the Investment Team Administrator, you will support onboarding, vendor management, meeting logistics, and general admin needs, with a remote option on Fridays.