Office Manager & Operations Coordinator

The Contractor Consultants; Phoenixville (Chester County); Hybrid; USD 34,440 - 41,328; Full time

Benefits offered by this job

Hybrid work flexibility

Profit-sharing

Performance bonus

Weekly pay

Job summary

PCG Builders is seeking an organized Office Manager & Operations Coordinator in Phoenixville, PA. The role combines bookkeeping, project coordination, and administrative leadership in a hybrid work environment with strong leadership collaboration.

Primary duties include managing QuickBooks Online, coordinating workflows, and maintaining precise records while supporting growth through process improvements and vendor management.

Qualifications

• Mastery of QuickBooks Online for daily bookkeeping and financial tracking.
• Excellent organizational, verbal, and written communication skills required.
• Strong attention to detail in managing administrative workflows and project scheduling.
• Ability to balance multiple duties in a fast-paced construction/real estate environment.
• Valid Driver's License is required.

Responsibilities

• Manage daily full-charge bookkeeping, financial tracking, and accounts handling using QuickBooks Online.
• Coordinate operational workflows and project documentation to align field and office teams.
• Oversee comprehensive office administration to maintain an organized, productive environment.
• Streamline record-keeping, client invoicing, vendor management, and subcontractor compliance.
• Provide logistical support to leadership to improve business tracking and execution.
• Implement efficient clerical systems and digital tracking tools to support scaling.

Skills

Bookkeeping

Organization

Communication

Administrative coordination

Attention to detail

Education

Bachelor's Degree in Business Administration (preferred)

Tools

QuickBooks Online

Driver's License

Job description

Company Name: PCG Builders

Location: Phoenixville, PA (Hybrid)

Job Type: Full-Time, Permanent

Pay Rate: $25.00 – $30.00 per hour + Performance-Based Bonus & Profit Sharing

Project Scope: Residential General Construction & Property Management

Mandatory Licenses & Certifications: Proficiency with QuickBooks Online, Valid Driver's License

The Opportunity

Streamline Construction Operations & Financial Workflows with PCG Builders.

PCG Builders is a growing residential construction and real estate development company based in Phoenixville, PA. We build custom homes, develop build-to-rent communities, renovate properties, manage rental units, and oversee multiple construction projects throughout Chester and Montgomery Counties.

We're a lean, builder-led company that moves fast, values accountability, and takes pride in delivering high-quality projects. As we continue to grow, we're looking for a highly organized Office Manager & Operations Coordinator to serve as the organizational backbone of our company behind the scenes.

This role offers the unique opportunity to coordinate projects, manage financials, and streamline business workflows while working closely with leadership in a hybrid environment. Your organizational impact will directly contribute to our efficiency and be rewarded through our competitive profit-sharing and performance bonus structure.

How You Will Make An Impact

• Manage daily full-charge bookkeeping, financial tracking, and accounts handling utilizing QuickBooks Online.
• Coordinate critical operational workflows and project documentation to keep field and office teams aligned.
• Oversee comprehensive office administration duties to maintain an organized, highly productive business environment.
• Streamline corporate record-keeping, client invoicing, vendor management, and subcontractor compliance documentation.
• Provide direct logistical support to leadership to improve overall business tracking and execution.
• Implement efficient clerical systems and digital tracking toolsets to support rapid company scaling.

Required

What You Need to Succeed (Qualifications)

• Technical Software Mastery: Active QuickBooks Online proficiency with verified mastery of the software platform.
• Industry Experience: Minimum 5 years of experience in office management, full-charge bookkeeping, or operations coordination.
• Administrative Operations: Proven background managing administrative workflows, filing systems, and project scheduling with exceptional attention to detail.
• Communication & Organization: Excellent organizational, verbal, and written communication skills required to balance diverse administrative duties.
• Licensure: Valid Driver's License.

Preferred

• Bachelor's Degree in Business Administration, Accounting, or a closely related field.
• Prior experience working within a residential construction, general contracting, or real estate development environment.
• Strong proficiency in developing or improving digital administrative systems and project tracking software.

Compensation & Benefits

• Competitive hourly pay ($25.00 – $30.00/hr) with weekly pay reliability.
• Performance-based bonus structure and profit-sharing opportunities linked directly to corporate success.
• Hybrid work flexibility allowing for balanced remote work and in-office coordination.
• Tiered project completion incentives and pay-per-performance structures.
• Access to company-sponsored paid training programs and technical certification courses.

About Us

PCG Builders is a fast-growing residential builder and developer in the Phoenixville area. We build high-end custom homes, major renovations, spec homes, and our own real estate developments. This is an opportunity to grow alongside the company and take on significant autonomy as our team expands. Learn more about our vision and projects at: pcgbuilders.com

PCG Builders is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.