Department Operations & Scheduling Specialist

University of Minnesota; Saint Paul (MN); On-site; USD 36,000 - 43,000; Full time

Benefits offered by this job

Competitive wages

Generous time off

Tuition benefits

PSLF opportunity

Employee wellbeing program

Job summary

The University of Minnesota’s English Department seeks an Executive Office and Administrative Specialist to manage the main department office in Saint Paul. The role supervises 2–3 student office assistants, handles front desk operations, scheduling, purchasing, and maintains department websites and records.

You will coordinate events with the Communications Specialist, assist with faculty searches, course scheduling, and serve as the Department Facilities Representative, ensuring smooth daily

Qualifications

• High school diploma or GED plus four years of related office/administrative experience; some education may substitute for experience.
• Proficiency with Microsoft Office suite and Google Workspace.
• Customer service or student services experience.

Responsibilities

• Oversee front-end operations of the main reception desk, greet visitors, answer phones and emails, and schedule advising appointments.
• Hire, train, supervise, and direct 2–3 undergraduate student office assistants.
• Maintain department mail/supply room, order supplies, manage mail and packages, and coordinate with Facilities for large shipments.
• Serve as Department Facilities Representative; manage keys, access requests, building emergencies, and project requests with Facilities Management.

Skills

MS Office

Google Workspace

Customer service

Office management

Education

Bachelor's degree

Tools

Google Workspace

Job description

The University of Minnesota’s English Department seeks an Executive Office and Administrative Specialist to manage the main department office in Saint Paul. The role supervises 2–3 student office assistants, handles front desk operations, scheduling, purchasing, and maintains department websites and records.

You will coordinate events with the Communications Specialist, assist with faculty searches, course scheduling, and serve as the Department Facilities Representative, ensuring smooth daily