Hybrid Office Manager - Operations & Logistics (Beverage)

Women of the Vine & Spirits; New York (NY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Johnson Brothers Liquor Company seeks an organized Office Manager to lead day-to-day administrative, logistics, financial, and compliance tasks in our NY beverage distribution operations. The role oversees purchasing, pricing, accounting, inventory, and vendor management with a strong emphasis on leadership and regulatory compliance.

The position is in-office five days a week with occasional remote work. Responsibilities span AS400, Beverage Media, SevenFifty, and EDI platforms, plus monthly

Qualifications

• 5+ years in operations, office management, or logistics within beverage distribution.
• Proficiency in AS400, Beverage Media, SevenFifty, or EDI platforms.
• Strong organizational and multitasking abilities.
• Leadership experience with cross-functional teams.
• Excellent communication and problem-solving skills.
• Understanding of NY excise tax filings and regulatory compliance is a plus.

Responsibilities

• Create, receive, and manage purchase orders and resolve discrepancies.
• Develop and update NY inventory projections.
• Process and approve invoices.
• Oversee processing of unsaleables and samples/demos.
• Review monthly financial statements and ad hoc reports.
• Assist with annual physical inventory.
• Prepare NY & NJ discount and period close reports.
• Maintain pricing and discount data on AS400 and platforms.
• Arrange shipping schedules with freight carriers.
• Coordinate courier shipments in and out of the office.
• Supervise office staff and approve HR/payroll items.
• Manage monthly corporate credit card expense reporting.
• Submit NY excise tax forms and handle billbacks.
• Oversee EDI relationships (DC Flynn, Costco).
• Facility management and safety training coordination.

Skills

Operations leadership

AS400 / EDI

Beverage industry

Team leadership

Communication skills

Tax compliance

Tools

AS400

Beverage Media

SevenFifty

DC Flynn

Job description

Johnson Brothers Liquor Company seeks an organized Office Manager to lead day-to-day administrative, logistics, financial, and compliance tasks in our NY beverage distribution operations. The role oversees purchasing, pricing, accounting, inventory, and vendor management with a strong emphasis on leadership and regulatory compliance.

The position is in-office five days a week with occasional remote work. Responsibilities span AS400, Beverage Media, SevenFifty, and EDI platforms, plus monthly