Office Manager-Operations/Logistics

Johnson Brothers Liquor Company; New York (NY); Hybrid; USD 70,000 - 95,000; Full time

Job summary

Johnson Brothers Liquor Company seeks an experienced Office Manager to lead administrative, logistics, financial, and compliance functions for its NY distribution operations. The role emphasizes strong leadership, meticulous organization, and cross‑functional collaboration across purchasing, pricing, accounting, and vendor management.

The ideal candidate has 5+ years in beverage or distribution operations, is proficient with AS400, Beverage Media, SevenFifty, and EDI platforms, and is fluent in

Qualifications

• 5+ years of experience in operations, office management, or logistics within beverage/distribution.
• Strong leadership and cross‑functional team supervision abilities.
• Proficiency with AS400, Beverage Media, SevenFifty, or EDI platforms.
• Excellent organizational and multitasking skills.
• Fluent in Greek language.

Responsibilities

• Lead day-to-day administrative, logistics, financial, and compliance functions for NY operations.
• Oversee purchasing, pricing, accounting, inventory, and vendor management systems.
• Supervise office staff and coordinate with cross‑functional teams.
• Manage corporate credit card expense reporting and period-end close support.
• Ensure regulatory compliance including NY excise tax filings.

Skills

Operations management

Logistics

Leadership

Communication

Greek language

Tools

AS400

Beverage Media

SevenFifty

EDI platforms

Job description

Job Description: We are seeking a highly organized and experienced Office Manager to lead day-to-day administrative, logistics, financial, and compliance functions within our NY beverage distribution operations. This role is pivotal in maintaining efficient workflows across purchasing, pricing, accounting, inventory, and vendor management systems. The ideal candidate has strong leadership abilities, a detail-oriented mindset, and experience working in the beverage/alcohol industry. This position is in office 5 days a week. Some flexibility working remotely on occasion. Close to MTA train or bus routes.

Purchasing & Inventory Management

• Create, receive, and manage purchase orders (Hanover, Prestige) and resolve discrepancies for JBL NY retail.
• Develop and update inventory projections specific to the NY market.
• Process and approve invoices related to incoming shipments.
• Oversee processing of unsaleables and manage product samples and demo submissions.
• Review monthly financial statements and create ad hoc financial reports.
• Support the annual physical inventory process.
• Prepare and analyze monthly NY & NJ discount reports and period close reports.

Pricing & Product Management

• Maintain product pricing, cost structures, discounts, and DAs in AS400.
• Manage NY-specific pricing on platforms like Beverage Media and SevenFifty.

Logistics Coordination

• Arrange and maintain shipping schedules with freight carriers (Hanover, Gordon Logistics, Fleetwood).
• Coordinate courier shipments in and out of the office.

Administrative & Office Management

• Supervise office staff and operations to ensure smooth day-to-day functionality.
• Approve HR and payroll items and support staff with daily operational needs.
• Assign and manage retail account setup and staff credentials (AS400, Beverage Media, SevenFifty).
• Manage monthly corporate credit card expense reporting.

Compliance & Finance

• Review and submit NY excise tax forms.
• Handle billbacks including RIPS, handling fees, samples, Elmira, and other charges.
• Act as Accounts Payable approver and oversee monthly sample reporting.
• Assist in maintaining regulatory solicitor permits and EDI relationships (DC Flynn, Costco).

Facility & Safety Oversight

• Manage office facilities including waste disposal, supply ordering, and light IT troubleshooting.
• Serve as the Safety Training Coordinator ensuring compliance with safety protocols.

Qualifications

• 5+ years of experience in operations, office management, or logistics within the beverage/alcohol or distribution industry.
• Proficiency in AS400, Beverage Media, SevenFifty, or EDI platforms (e.g., DC Flynn, Costco).
• Strong organizational and multitasking abilities.
• Leadership experience with a proven track record in supervising cross‑functional teams.
• Excellent communication and problem-solving skills.
• Understanding of NY excise tax filings and other regulatory compliance is a plus.
• Preferred Experience training and onboarding staff across multiple business systems.
• Financial acumen and familiarity with period‑end close and reporting.
• Ability to adapt to changing priorities in a fast‑paced environment.
• Fluent in Greek language.

Johnson Brothers is an equal opportunity employer, committed to fair treatment and hiring based on qualifications. We prohibit discrimination based on race, color, religion, gender identity, sexual orientation, age, disability, military status, or any other protected status under applicable laws.

Worker Sub-Type: Regular Time | Type: Full time

Johnson Brothers is a third‑generation, family‑owned wine, beer, and spirits distributor founded in 1953 by Lynn Johnson in Saint Paul, Minnesota. Guided by its founding values of work ethic, teamwork, excellence, innovation, passion, and integrity, the company partners with top‑tier suppliers to deliver a world‑class portfolio and exceptional service to customers across 25 states. The company was recognized by Newsweek as one of America’s Most Trustworthy Companies for three consecutive years (2023–2025).

Learn more at johnsonbrothers.com | LinkedIn | Instagram.