Hybrid Office Experience Coordinator | People & Events

Foley; Boston (MA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company match

PTO and holidays

Wellness programs

Employee assistance program

Job summary

Foley is seeking an organized Employee Experience Coordinator for its Boston office. This full‑time, hybrid role will work onsite Tuesday through Thursday, managing the front desk, vendors, mail, and day‑to‑day office operations.

You will partner with the People team on onboarding, scheduling, travel, and candidate experience, while planning in‑office events and coordinating catering. A passion for creating a welcoming workplace is essential.

Qualifications

• 1 to 3 years of experience in an office management, office coordination, administrative, or HR/People support role.
• Comfortable managing multiple vendors, stakeholders, and priorities independently.
• Strong organizational skills and follow‑through on recurring tasks (ordering, invoicing, scheduling).
• Clear, friendly communication for a front‑facing role, with both employees and outside visitors.
• Discretion in handling confidential or sensitive information, such as candidate and employee details.

Responsibilities

• Serve as the primary point of contact for all office vendors, coordinating deliveries, service visits, invoices, and renewals.
• Manage ordering for office supplies, snacks, beverages, and kitchen inventory.
• Coordinate facilities and maintenance requests with building management and keep spaces stocked and functional.
• Receive, sort, and distribute mail and packages, and manage outgoing mail.

Skills

Office management

Vendor management

Event planning

Communication

Administrative support

Tools

Kadence

Microsoft 365

Job description

Foley is seeking an organized Employee Experience Coordinator for its Boston office. This full‑time, hybrid role will work onsite Tuesday through Thursday, managing the front desk, vendors, mail, and day‑to‑day office operations.

You will partner with the People team on onboarding, scheduling, travel, and candidate experience, while planning in‑office events and coordinating catering. A passion for creating a welcoming workplace is essential.