Hybrid Office Coordinator: Admin, Events & Compliance

Willdan; Schaumburg (IL); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Willdan in Oakbrook, Illinois is seeking an Office Coordinator to support administrative, technical, and executive functions in a fast-paced, growth-oriented environment. This full-time, hybrid role requires coordinating with multiple stakeholders across business units from the Oakbrook location.

This position emphasizes expense tracking, insurance liaison duties, office operations, and event planning, with a focus on effective information flow and excellent customer service.

Qualifications

• Minimum of five (5) years of work experience in administrative support or office coordination.
• Proficient in MS Office suite (Excel, Word, Outlook).
• Ability to manage multiple projects and adapt to a fast-paced environment.
• Strong organizational skills and attention to detail.

Responsibilities

• Gather, track, and report on expenses using finance system.
• Assist Administrative Manager with monthly expense reports for leadership.
• Act as insurance liaison with brokers to ensure Certificates of Insurance and bonds meet requirements.
• Support business development in planning activities, expo shows, and admin tasks.
• Manage general mailbox for non-project matters.
• Coordinate safety compliance with Willdan Group team.
• Collaborate with Facilities on office access for staff.
• Plan and coordinate company-sponsored events throughout the year.

Skills

Time management

Detail oriented

Analytical skills

Leadership

Collaboration

Customer service

Tools

MS Excel

MS Word

MS Outlook

Job description

Willdan in Oakbrook, Illinois is seeking an Office Coordinator to support administrative, technical, and executive functions in a fast-paced, growth-oriented environment. This full-time, hybrid role requires coordinating with multiple stakeholders across business units from the Oakbrook location.

This position emphasizes expense tracking, insurance liaison duties, office operations, and event planning, with a focus on effective information flow and excellent customer service.